Team Enablement Coordinator (Assistant Position) (m/f/d)

About the Role:
As our Team Enablement Coordinator, you will be the organizational backbone for our leadership and wider team. You will support managers and colleagues in their day-to-day work, coordinate meetings and travel, and play a key role in onboarding and team culture. While we already have an Office Manager in place, you will provide helpful support in certain areas, ensuring smooth collaboration and efficient operations. 

What You’ll Do

Administrative & Organizational Support

• Act as the first point of contact for internal and external inquiries (phone, email, visitors)

• Handle correspondence, prepare documents, and maintain internal records

• Support the management team with ad hoc administrative tasks and reporting

Calendar & Travel Management

• Manage and coordinate calendars, meetings, and appointments

• Organize business travel (flights, hotels, visas, transportation) and process travel expenses

• Ensure smooth logistics for workshops, leadership meetings, and company events

People & Culture Support

• Assist with onboarding of new colleagues, incl. preparing welcome materials and coordination

• Help to organize team events, lunches, and activities to strengthen company culture

• Coordinate employee recognition activities (e.g. birthdays, anniversaries)

Event & Meeting Coordination

• Prepare meeting agendas and take minutes when needed

• Support the setup and logistics for internal and external meetings

• Coordinate with stakeholders to ensure follow-ups and action items are tracked

Light Office & Facilities Support (in coordination with the Office Manager)

• Assist with ordering supplies and coordinating vendors when needed

• Provide back-up support to the Office Manager during busy periods or absences

• Contribute ideas for improving workplace routines and employee experience

About You:
You are a great match for this role if you bring:

• Proven professional experience as a team assistant, executive assistant, or in a directly comparable role in service-oriented industries (e.g. hospitality, travel, events, client services) – you know the day-to-day responsibilities and have already demonstrated success in this capacity

• Completed commercial training or equivalent

• Fluent German at a business-professional level 

• Strong English skills (spoken & written)

• Strong organizational talent with attention to detail and reliability

• Ability to juggle multiple priorities with flexibility and initiative

• Hands-on mentality and a proactive, team-oriented approach

And beyond the basics, this is how you work:
You bring calm to chaos. In fast-paced settings, you naturally spot what needs attention, organize the moving parts, and keep things flowing — often before anyone even asks. You don’t wait for instructions; you read the room, filter out noise, and help people focus.
There’s a quiet confidence in how you work. People trust your judgment — not just because you’re reliable, but because you make things easier without losing the human touch. Your presence gives others space to lead, think, and do their best work — because you’ve already taken care of the rest.

Nice-to-have:

• Experience in a start-up or scale-up environment

• Familiarity with basic HR or finance admin processes

• Interest in shaping internal processes and contributing ideas for continuous improvement

Why us?:
• Be part of a dynamic, international team in a fast-growing industry

• Take on a central and visible role with direct impact on daily operations

• Room to bring in your own ideas and grow with the company

• Work in a collaborative environment with a strong sense of team spirit