Team Assistant

Position Title: Property & Office Team Assistant

Location: Sydney, Australia

Reporting to: Executive Level / Property Team Lead

Role Overview

As the Property & Office Team Assistant, you will play a dual role: supporting the Property team with high-level administrative, travel, reporting, and project support, while also managing the day-to-day operations of the Sydney office reporting to the Global Executive Director - Commercial Operations. You’ll be a key point of contact for both internal and external stakeholders, ensuring the team operates efficiently and the office environment is productive and welcoming.

Key Responsibilities

Property Team Support

Calendar management, schedule appointments and coordinate meetings for the Property team.

Arrange travel itineraries, accommodation, and process expense claims for team members.

Prepare and distribute meeting agendas, reports, presentation packs, and other materials.

Assist with data entry, system management, and maintaining accurate records in property-related internal systems.

Support ongoing projects by coordinating tasks, tracking progress, and providing timely updates.

Draft, review, and refine polished, market-facing documents and presentations.

Assist with day-to-day administrative tasks including managing leave, processing invoices, and supporting key account management.

General Office Management

Oversee daily office operations to ensure smooth administrative processes.

Maintain office supplies inventory, anticipate needs, and reorder as necessary.

Coordinate office maintenance and repairs, liaising with vendors and service providers (e.g., cleaners).

Act as a primary point of contact for internal and external stakeholders, handling inquiries and requests professionally.

Plan and organise company events, meetings, catering, and logistics.

Assist in coordinating team-building activities and special events to foster a positive work environment.

Support financial administration, including monitoring office expense budgets and maintaining accurate records.

Skills & Experience

2+ years’ experience in a property, real estate, or office management environment.

Proven experience supporting multiple executives or teams in a fast-paced setting.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);

Strong organisational and time management skills, with the ability to prioritise and work to tight deadlines.

Excellent written and verbal communication skills.

Experience with property industry tools (e.g., listing software, agency agreements, title searches) is beneficial.

Behaviours & Key Attributes

Proactive, can-do attitude with a willingness to learn and take on new challenges.

Excellent organisational and multitasking abilities.

Strong stakeholder relationship-building skills.

Discretion and confidentiality in handling sensitive information.

Flexibility and adaptability to changing priorities and deadlines.

Results-oriented, highly self-motivated, and a collaborative team player.

Why Join Us?

Be part of a collaborative, inclusive, and high-performing team.

Opportunities for professional development and career advancement.

Competitive salary, bonus, health benefits, and other perks.