Team Assistant Shipmanagement (m/f/d)

Your mission:
PETER DÖHLE Schiffahrts-KG is a provider of global maritime services with roots in Hamburg and home ports all over the world. We see ourselves as a company group rich in tradition yet future-oriented, providing tailor-made solutions for the entire shipping industry. To support our Shipmanagement at the next possible time, we are looking for an Team Assistant Shipmanagement (m/f/d).

YOUR TASKS AND RESPONSIBILITIES:
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• Provide administrative support to a Shipmanagement team, including coordination with inspection, crewing and technical purchasing
• Place and track service orders, update data, and align follow‑ups with the team members
• Check, process and distribute invoices and service documentation
• Maintain vessel, partner and responsibility data  and ensure accurate absence and visit records in Cloud Fleet Manager
• Coordinate team travel arrangements (flights, hotels, transport, visas) in cooperation with internal interfaces
• Handle incoming and outgoing ship mail and arrange vessel‑related services (e.g., life raft exchange, BQS arrangements)
• Ensure timely issuance, updating and distribution of vessel certificates
• Manage the full stevedore damage process including documentation, tenders, repair coordination, follow‑up and settlement proposals
• Support compliance with ISM, ISO, GDPR and cyber security requirements within the department
• Provide guidance to trainees during their rotation in the inspection team

Your profile:
• Experience in administrative support, ideally in a technical, maritime or operational context
• Strong organizational and communication skills with a structured, detail‑oriented working style
• Confident user of MS Office 365; experience with digital tools such as CFM is a plus
• Fluent English skills; German language skills are nice-to-have
• High intercultural competence and a strong team‑oriented mindset
• Reliability, discretion and a proactive attitude in a dynamic operational environment

Our benefits:
• a challenging and varied job with a lot of (personal) responsibility
• a pleasant working atmosphere in a highly motivated, dynamic team as well as individual perspectives for further development
• an exclusive working environment at the Elbe with an in-house fitness area and company restaurant
• an attractive salary package with many offers for financial security, mobility and other financial benefits

We would like to welcome you on board!:
Do you think the position matches your expectations? Then we look forward to receiving your application, either online via the application form or by e-mail. Please state your salary expectations and the earliest possible starting date. If you have any questions, Jan Wichers, our Recruiting Specialist, will be happy to help you: [email protected], find our data privacy statement here.