Team Assistant & Office Support Coordinator

Team Assistant & Office Support Coordinator

What are we looking for?

We are looking for a highly organised and proactive Team Assistant & Office Support Coordinator to join our London headquarters. This hybrid role provides essential support across two key areas:

EA Capacity Support – assisting with diary coordination, meeting preparation, travel and administrative tasks across the business

Office Operations & Front-of-House – ensuring a professional, welcoming, and well-run office environment

This is an excellent opportunity for someone who is eager to develop within a fast-paced consultancy environment, gain exposure to senior stakeholders, and build strong operational and administrative skills. You will be a confident communicator, a natural organiser, and someone who takes pride in creating a smooth, professional experience for colleagues, clients, and visitors.

Key Responsibilities

EA & Team Support (Overflow Capacity)

• Supporting diary coordination and scheduling for practice areas members

• Supporting travel bookings and logistics when required

• Helping maintain team distribution lists, SharePoint folders, and internal documentation

• Formatting documents, presentations, and client materials

• Providing ad-hoc administrative support to EAs and the wider business

Office Operations & Administration

• Supporting the Office Manager with day-to-day office operations

• Managing office supplies, equipment, and meeting room readiness

• Assisting with onboarding tasks (desk setup, welcome packs, access cards)

• Helping maintain a tidy, organised, and professional office environment

• Supporting internal processes such as expenses, printing, scanning, and filing

• Coordinating couriers, post, and deliveries

Front-of-House

• Acting as the first point of contact for all visitors to the London office

• Managing the reception desk with professionalism and warmth

• Greeting clients, candidates, and guests, ensuring an excellent first impression

• Managing the visitor log, security passes, and arrival notifications

• Handling incoming calls and general enquiries

• Ensuring reception and communal areas are presentable at all times

Meeting, Event & Visitor Coordination

• Managing meeting room bookings and coordination with the wider team with requests

• Preparing meeting rooms for client meetings, workshops, pitches, and interviews

• Coordinating refreshments, catering, and room setup

• Supporting logistics for internal and external events

• Ensuring all visitors receive a seamless, high-quality experience

• Liaising with internal teams to ensure rooms, materials, and technology are ready

Standing Out

What You Will Bring

• Strong organisational skills and the ability to manage multiple tasks at once

• A proactive, can-do attitude with a willingness to learn and take initiative

• Excellent communication skills and a professional, friendly manner

• Confidence working with colleagues at all levels, including senior stakeholders

• A calm, solutions-focused approach in a busy environment

• Strong attention to detail and pride in delivering high-quality work

• Good working knowledge of MS Office and confidence with digital tools

• A team-oriented mindset and willingness to support wherever needed

What Will Make You Stand Out

• Experience in a front-of-house, administrative, or team support role

• A natural ability to create a welcoming and professional environment for visitors

• A genuine interest in a career in executive support or operations Reliability, responsiveness, and a strong sense of ownership

• A collaborative approach and alignment with Flint’s values and ways of working

About Flint

Flint is a leading global consultancy advising businesses and investors on navigating the complex intersections of policy, regulation, and politics across European and global markets. Founded in 2015, we have built a reputation for delivering strategic insights and solutions to some of the world’s largest corporates, financial institutions, and investors.

Our expertise spans digital technology, telecommunications, media, financial services, life sciences, manufacturing, retail, transportation, and energy. With offices in London, Brussels, Paris, Berlin, Amsterdam, Hong Kong, Singapore and Melbourne, and a network of senior advisers across global capitals, we bring deep expertise and international reach to our clients. We pride ourselves on our collaborative culture, rigorous thinking, and commitment to helping clients succeed in an ever-evolving landscape.