Team-Assistant (gn*) Resident Faculty (International Relations)

We are seeking for

We are seeking for a
Team Assistant (gn) Resident Faculty (International Relations).

The position is advertised as a part-time or full-time position (30 resp. 40 hours/week) and is unlimited.

Are you highly organized, internationally minded, and curious about supporting academic work behind the scenes? As Team Assistant, you will play a key role in supporting our international faculty in all administrative and organizational matters. You’ll be the go-to person for coordination, communication, and smooth operations across our global academic network.

Your Responsibilities

Support the faculty and research centers in all administrative tasks (also e.g. including support for hiring processes, onboarding, target talks, rankings, research documentation & presentation)
Support KLU’s strategic goals (internalization, societal impact, accreditations)
Preparatory accounting (travel and expense reports, incl. account assignment in ELO)
Coordination and organization of meetings, seminars, events, and professorial hirings (incl. invitations, catering, hotel booking)
Communicative and administrative interface between main and satellite campuses (Vietnam, other locations), help to develop common working routines
Extensive appointment planning (Outlook, Zoom)
Keeping minutes (English)
Communication with national and international business partners
Process optimization in the aforementioned areas of responsibility

Your qualifications

Completed training as an office management assistant, foreign language secretary or other commercial training resp. comparable qualifications or knowledge
Professional experience in a comparable position and/or other services
Excellent written and spoken German and English skills
Proficient in MS Office applications
Organizational skills and independent working style
A team player with a service-oriented mindset and open attitude
Reliable, flexible, and keen to improve processes

We offer

At KLU, you will work with open and ambitious colleagues in an international, multicultural atmosphere at the attractive HafenCity location. The campus not only offers breathtaking views of the Elbphilharmonie concert hall, the container terminals and the newly emerging districts of Hamburg's HafenCity, but also modern workplaces.
Our employees benefit from family-friendly working hours, working from home, a company pension scheme, sports facilities and a subsidized job ticket for public transport.

We value diversity
We value diversity and therefore welcome all applications regardless of gender, nationality, ethnic and social origin, religion and belief, disability, age and sexual orientation, and identity.

Contact

We look forward to receiving your application and welcoming you to an international, collaborative, and forward-thinking environment.
Please send your complete application (cover letter, CV, relevant certificates) together with your salary expectations and earliest possible starting date to us via the e-mail at [email protected] or via the “Apply” button.

About us

Kühne Logistics University–Wissenschaftliche Hochschule für Logistik und Unternehmensführung is a private university founded in 2010 and located in Hamburg's HafenCity. KLU is a state-recognized university with the right to grant PhDs. With its AACSB accreditation, it ranks among the top 5% of business schools and management universities worldwide, with a dedicated focus on logistics, operations, and supply chain management. Following an internationalization strategy, we are now opening a campus in Vietnam and plan for two further campuses in Africa and the Americas.

We instill KLU's signature operations mindset in all our students, drawing on the strengths and key characteristics of logistics, including resilience, data-driven and action-oriented decision-making. As a boutique university, KLU offers its students and doctoral candidates a high degree of specialization and excellent study conditions. Further education programs for specialists and managers are offered in the form of seminars and summer schools by KLU Executive Education.