Team Administrator - Programs & Advancement

Permanent Part-Time Role 

Flexible, hybrid working arrangement 

Join a leading NFP tackling poverty & building a better future for all  

 
Be the operational backbone that keeps two high-performing departments aligned, organised and moving forward. Your attention to detail, proactive approach and administrative prowess will lay the foundations for optimal performance and impact. 

About Caritas Australia  

We are Compassion in Action. Caritas Australia is the international humanitarian and aid agency of the Australian Catholic Church. We have a vision to end poverty, promote justice and uphold dignity for all. We partner with the most vulnerable communities to help them build better outcomes by improving access to sustainable livelihoods, clean water, sanitation and education.  

Why work for Caritas Australia?   

You will join a team of like-minded individuals who are passionate about tackling poverty and injustice. As part of the Caritas Australia team, you will also benefit from: 

Advancing your career within the International Aid & Development sector with a focus on professional development and on the job learning opportunities 

Hybrid working arrangements, to support your work/life balance 

Generous leave benefits including wellbeing, birthday, and 14 weeks of gender-neutral parental leave 

Not-for-Profit salary packaging offered  

What does the role involve?   

This is a Permanent Part-Time role for 4 days. Reporting to the Programs & Advancement Operations Coordinator, you will be responsible for providing high-quality administrative and operational support to drive efficiency across both departments. 

Key responsibilities will include (but not limited to): 

Coordinate financial operations including processing Departmental expenses and invoices, reconciliation and approvals 

Maintenance of filing and systems including implementation of improvements across systems and processes 

Providing event and meeting support including calendar management, agendas, actions, catering, maintaining of office supplies and ensuring meeting spaces are organised 

Organising and managing travel and accommodation arrangements for Department staff 

This role is based in our Mascot office and will work a hybrid model, including two days in the office per week.   

Who are we looking for?   

The successful candidate will have a deep commitment to Caritas Australia’s mission to end poverty and injustice by promoting human dignity for all, as well as a dedication to the principles of Catholic Social Teaching that guide our global efforts. They will have a mix of the following qualifications, skills and experience:     
 

Certificate III or IV in Business Administration or equivalent or progress towards one 

Minimum 1 - 3 years’ experience administrative support in a multiteam or fast-paced environment 

Experience in ensuring timely completion of project tasks and effective stakeholder management 

Experience in acquittals, reconciliations and payment processes 

Adaptable to different systems and technology 

How to apply  

We encourage you to apply even if you don’t meet all the listed qualifications. We value diverse experiences, and we believe in potential. If you’re passionate about this role and believe you can make a valuable contribution, we’d love to hear from you! 

We encourage you to apply early, as we will be assessing candidates as they come in and may close the ad earlier if necessary. 

For any further questions or enquiries, please contact the people team at [email protected] . Otherwise, please submit you cover letter and CV through the relevant links.   

We are committed to ensuring an inclusive recruitment process. If you require any adjustments or accommodations during the application or interview process, please contact us. 

 
Our commitment to safeguarding – Caritas Australia recognises the personal dignity and rights of all people, especially children and vulnerable adults. As part of your employment, you will be required to undergo relevant background checks (Police Checks, Working with Children Checks, Reference Checks), abide by our safeguarding policies, and sign our Code of Conduct including Professional Behaviour Standards for the Protection of Children and Vulnerable Adults.   

Our commitment to diversity - Caritas Australia encourages and supports an inclusive and diverse workforce. We consider applications regardless of race, sex, gender, age and disability. Aboriginal and Torres Strait Islander peoples, members of minority groups, and people with disabilities are encouraged to apply.   

Our commitment to safety and wellbeing - Depending on your role, Caritas Australia may require you to undertake health checks or receive vaccinations to ensure your safety and wellbeing at work.