Team Administrator

Position Summary:

Wasauksing First Nation is accepting applications for a Team Administrator. Under the Supervision of the Director of Social Services, the Team Administrator Worker helps with administrative duties that require a high degree of self-motivation and independent work skills. They work as part of a multi-functional team where members are expected to possess knowledge, respect, and sensitivity to the Anishinaabe culture. The candidate would be a part of a team expected to be committed to helping First Nation families strengthen and achieve a healthy level of well-being.

Job Duties & Responsibilities:

Coordinate daily office operations to ensure efficiency and productivity.

Managing complex team calendars, scheduling recurring meetings, and booking conference rooms or virtual meeting links

Respond to general inquiries, receive, forward and distribute telephone, email, and messages appropriately.

Coordinate office maintenance and liaise with building maintenance.

Liaise with the kitchen coordinator to organize bookings and logistics to support meetings and events.

Organize internal meetings, team events, and training sessions.

Identify opportunities to improve office processes and efficiency.

Maintaining staff inventory and supplies, follow up with

maintenance work orders and assist with all aspects of program operation.

Prepare for staff meetings and gather documents as requested.

Perform timely service team filing and updating.

Assist in opening and closing the facility at the beginning and end of the day as required.

Participate in and organize staff meetings and seminars, and provide accurate, detailed notes as required.

Maintain accurate tracking and reporting of departmental data.

Complete administrative requirements for new or closing files.

Work effectively with co-workers, balance and prioritize multiple requests.

Participate constructively as a team member in staff meetings, seminars, and training sessions as required.

Create and keep an organized work environment/workstation.

All other duties as assigned by the Manager or Direct Supervisor.

Adhere to all policies and procedures of Wasauksing First Nation and any other relevant policies and procedures from external agencies and partners

Education & Experience:

Grade 12 graduate with a degree or diploma in a related field.

2 to 3 years of relevant experience in both administrative roles and or social positions.

Experience in social services is an asset.

Other Requirements: 

Strong organizational and time-management skills; ability to prioritize tasks and meet deadlines.

Proficiency in the use of word processing, spreadsheets, databases and other computer software and applications an asset.

Must have proven ability to work independently as well as in a team setting.

This position requires the individual to work with various families, youth and children. To protect children, youth and vulnerable persons, Wasauksing First Nation requires the individual to provide a vulnerable sector check.

Applications must be received no later than May 25, 2026 @ 4:00 pm