Talent Sourcing Coordinator

The Klick Group—comprising Klick Health (including Klick Katalyst and btwelve), Klick Media Group, Klick Applied Sciences (including Klick Labs), Klick Consulting, and Klick Ventures—is an ecosystem dedicated to realizing the full potential of our people and clients in life sciences. Founded in 1997, we have offices in New York, Philadelphia, Saratoga Springs, Toronto, London, São Paulo, and Singapore. Consistently named a Best Managed Company, Most Admired Corporate Culture, and Great Place to Work, Klick is committed to fostering a high-performance, people-first culture with creativity, collaboration, innovation, and impact across everything we do.

 

We are looking for a Talent Sourcing Coordinator to support the Talent Acquisition team with recruiting coordination, scheduling, sourcing support, and administrative tasks. This is a junior, operations-focused role suited for someone who enjoys keeping processes organized, managing logistics, and supporting a busy team.

The role is primarily focused on coordination and administrative support, with some light candidate sourcing across open roles. You will help ensure recruiting processes run smoothly while supporting recruiters, hiring managers, Resource Management, and the People Practices team with day-to-day hiring operations.

This role is ideal for someone who enjoys structured work, organization, and coordination, and is comfortable supporting multiple priorities in a fast-paced environment.

Recruiting Coordination & Scheduling

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers.
• Manage calendars and scheduling logistics to ensure interviews run smoothly.
• Send interview confirmations, preparation materials, and follow-up communications.
• Track interview progress and help ensure hiring processes move forward efficiently.

Recruiting Administration

• Maintain accurate candidate records and documentation in the applicant tracking system.
• Post job openings and support updates across recruiting platforms.
• Assist with preparation of offer documentation and onboarding coordination when required.
• Provide general administrative support to the Talent Acquisition team.

Sourcing Support

• Conduct basic candidate sourcing using LinkedIn, job boards, and internal databases.
• Support sourcing efforts across 10+ open roles, building lists of potential candidates.
• Assist with candidate outreach and maintain organized candidate pipelines.

Contractor & Resource Coordination

• Support coordination of contract freelancers, including documentation and scheduling logistics.
• Partner with Resource Management to help track contractor start dates, extensions, and role requirements.
• Ensure contractor documentation is accurate and up to date.

Collaboration with People Practices

• Work with the People Practices team to support onboarding logistics and documentation.
• Ensure candidate and hiring documentation aligns with internal people processes.

 

• 0–5 years of experience in recruiting coordination, HR support, sourcing, or administrative roles.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• High attention to detail and strong follow-through.
• Excellent communication skills, both written and verbal.
• Comfortable using recruiting tools such as LinkedIn Recruiter, applicant tracking systems, and scheduling platforms.
• Ability to work in a fast-paced environment and collaborate with multiple stakeholders.

Nice to Have

• Previous experience supporting a recruiting or HR team.
• Experience sourcing candidates through LinkedIn or other talent platforms.
• Experience working with contractors or freelance talent.
• Exposure to agency or consulting environments.

#LI-AH1 #LI-Hybrid

This posting is for an existing vacancy at Klick.

The base salary range for this position is between CAD $55,000 - $70,000. The final amount offered will be determined based on several factors such as a candidate's work location, their unique skill set, education, and prior work experience.

 

Our Commitment to Inclusion

Klick uses an AI-powered tool as part of an automated process to support our hiring process by analyzing your experience, skills, and qualifications to help identify alignment with role requirements. Please note that the tool does not make final decisions or automatically disqualify candidates. Hiring decisions are made by our team, with thoughtful human judgment and oversight. We are committed to fair and transparent hiring practices and have implemented safeguards to help mitigate bias and support compliance with applicable laws. If you have questions, accessibility needs, or concerns about the use of this tool, please contact us. Klick is consciously creating a culture where everyone can thrive and grow in their careers. We believe that our best work comes from our diverse backgrounds, perspectives, and skills. We strongly encourage members of historically underrepresented communities to apply, including Black people, Indigenous peoples, and other people of color, people with disabilities, people from gender and sexually diverse communities and people with intersectional identities. We're also committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please contact us at [email protected] and we will work with you to meet your accessibility needs and ensure you have a positive experience.