Talent Operations Specialist

Overview

At HighlightTA, we’re your on-demand talent team. We simplify hiring by embedding experienced talent partners directly into client teams, running high-impact searches, or managing end-to-end talent functions. Our data-driven, flexible model helps startups and scaling companies hire world-class talent quickly and sustainably.

We’re looking for a Talent Operations Specialist who’s the glue that keeps our recruiting and talent operations engine running smoothly — and helps it scale. You’ll ensure candidates, recruiters, and talent programs move quickly and consistently, using good judgment to spot issues, prioritize, and keep things moving.

If you love bringing order to chaos, thinking a step ahead, and balancing operational work with a bit of creativity, this could be a great fit.

This role is fully remote, with a preference for candidates based in Ontario, Nova Scotia, or Alberta, and requires availability during EST core working hours.

What You’ll Do

You’ll work closely with the broader talent team and leadership to keep recruiting, talent programs, and operations tight, organized, and moving fast.

Recruiting Coordination

• Support interview coordination across roles, clients, and time zones (mostly automated, stepping in for exceptions)

• Post and manage job ads, job materials, and candidate data in Ashby

• Prepare and send offers and support candidate communication throughout the process

• Support resume screening and light sourcing as needed to help keep roles moving

• Troubleshoot scheduling, data, or process issues to keep things on track

Talent Operations & Programs

• Execute and support recruiting workflows, audits, reporting, and overall ATS hygiene

• Coordinate talent programs, starting with our outplacement service

• Support additional talent operations initiatives and projects as needed

• Create and publish recruiting-related social content, turning jobs into engaging posts and helping improve how roles show up externally

Across all areas, you’ll apply critical thinking and judgment to identify issues, prioritize, and improve how things run day to day.

Who You Are

You’re the type of person who makes things happen — calm under pressure, sharp on details, and always a few steps ahead!

• You have 2+ years of experience in recruiting coordination, talent operations, HR support, or a similar role

• You’ve worked in an ATS (Ashby preferred — we can train the right person)

• You’re comfortable working in modern collaboration tools such as MacOS, Google Workspace, and Slack

• You’re detail-oriented and take pride in catching small mistakes before anyone else does

• You care deeply about creating an excellent candidate experience

• You’re highly organized and comfortable juggling multiple tasks and priorities

• You move fast, stay proactive, and follow through

• You communicate clearly, confidently, and with warmth

• You can assess a situation, use good judgment, and take action — while knowing when to ask questions or escalate

Why You’ll Love Working With Us

• 100% remote and flexible – work from anywhere

• Fast-moving, collaborative team that values ownership and trust

• Exposure to a range of clients, industries, and hiring models

• Clear growth path into sourcing or full-cycle recruiting

• Competitive compensation and lots of opportunity to learn

How We Hire

We use AI tools to support our recruitment process, including helping us organize applications and identify early matches based on role criteria. That said, every rejection decision is made by a human. We encourage candidates to apply authentically and avoid relying solely on AI-generated responses, especially during interviews.

Connect with us and learn more:HighlightTA on LinkedIn