Talent Operations Coordinator

About Rundoo ℹ️

Our mission is to empower independent supply stores with best-in-class technology. Think of your local hardware store or mom-and-pop nursery—these are our clients. From paint to lumber to flooring, over 200,000 such stores across the country sell over $1T of building materials annually using outdated, on-premises systems. We’re aiming to help them modernize so that they can continue to thrive.

Backed by leading investors including Bessemer and CRV, we've raised $18M across three rounds and are growing quickly. Our team is made up of builders, sellers, and industry veterans with a shared goal: to bring modern technology to an overlooked industry.

Responsibilities

1. Interview Coordination

• Coordinate and schedule both on-site and virtual interviews in partnership with recruiters, hiring managers, and candidates

• Own candidate logistics end-to-end: confirm interview details, send calendar invites, prepare briefing materials, and manage day-of coordination (room bookings, virtual links)

• Communicate proactively with candidates to ensure a warm, professional experience at every stage

• Track and follow up on interview feedback, escalating when needed to keep pipelines moving

2. ATS Management (Ashby)

• Maintain and update the Ashby ATS: ensure candidate records are accurate and pipelines are clean and up to date

• Build and manage job postings, ensuring role details are current and accurate

• Own ATS configuration: stages, email templates, tags, and automation workflows

• Pull recruiting reports and pipeline summaries for visibility into hiring progress

• Maintain a request log for recurring and ad hoc reporting needs

3. Onboarding

• Coordinate all pre-boarding and onboarding logistics for Philippine hires: document collection, statutory compliance (SSS, PhilHealth, Pag-IBIG), and BIR requirements

• Prepare and manage onboarding documentation: employment contracts, NDAs, and other required paperwork

• Procure, configure, and ship equipment prior to Day 1

• Facilitate first-day experience: welcome communications, system access coordination, and orientation scheduling

• Maintain onboarding checklists and continuously improve processes

4. Offboarding

• Manage end-to-end offboarding process: exit documentation, equipment retrieval, system access revocation, and final pay coordination

• Ensure compliance with Philippine labor laws: Certificate of Employment and government-mandated clearances

• Coordinate or conduct exit interviews and surface insights to the People team

• Maintain organized records of all completed offboarding cases

5. Internal Talent & Admin Support

• Maintain organized talent documentation (Notion, Google Drive, etc.)

• Support recruiters with candidate data management, scoring sheets, and spreadsheet upkeep

• Monitor shared talent inboxes and ensure timely follow-through

• Identify process gaps and recommend efficiency improvements

• Support broader People team initiatives as needed

Work Schedule

• Tuesday to Saturday: 5:00 AM – 1:00 PM (Philippine Time)

Compensation

• $800 per month

Engagement Type

• Independent contractor role

• Must be registered with the BIR as self-employed

• Responsible for filing and paying own taxes

• Standard employment benefits do not apply

Perks

• Monthly team dinners (Alabang/BGC area)

• Unlimited audiobooks via Libro.fm team subscription

Requirements

1. Qualifications

• Bachelor’s degree in Psychology, Human Resources, Business Administration, or related field

• Based in Metro Manila or nearby provinces (Laguna, Rizal, Cavite, Bulacan)

• 3 years of experience in talent coordination, HR operations, or recruiting support, with exposure to end-to-end hiring and onboarding processes

• Registered with the BIR as an independent contractor

• Detail-oriented with high accuracy

• Strong organizational and multitasking skills

• Clear and professional communication skills

• Self-directed and comfortable in a remote setup

2. Technical Skills

• Proficient in Google Suite

• Experience with Ashby or another ATS (preferred)

• Familiarity with HR processes and Philippine compliance (advantage)

• Comfortable working with and presenting data

3. Setup Requirements

• Reliable personal computer or laptop

• Stable internet connection for remote work and virtual meetings

Interview Process

• Screening Call (20 minutes) An introductory call with Amanda to get to know each other and discuss your background at a high level.

• Remote Interview (30 minutes) A video interview with Elena covering your experience, career aspirations, and alignment with our team's values and ways of working.

• Take-Home Assignment (~1 hour) A practical task sent following the remote interview. This is an opportunity to demonstrate how you approach and work through real talent scenarios.

• On-Site Interview (1 hour) An in-person interview with Amanda focused on how you think, adapt, and problem-solve in a fast-moving environment.

• Reference Check We'll ask for two professional references who can speak to the quality and impact of your work.

Meet The Team

• Amanda

• Elena

About our founders 🌲

• Andrew (CTO): studied computer science & humanities at Stanford; worked as a software engineer and head of engineering at Apple & Anova; danced with the SF ballet (where he met his wife)! 🩰

• Nick (CEO): studied math & computer science at Stanford; worked as a trader at Bridgewater & Citadel and as a PM at Google & Enigma; distantly related to the founder of the Hershey company 🍫

How we've fundraised 💰

We've raised $18m across three rounds:

• A $2m pre-seed led by Kent Bennett at Bessemer with participation from Plug & Play, Quiet Capital, and Sequoia.

• A $5m seed led by Caitlin Bolnick Rellas at CRV.

• An $11m series A led again by Bessemer and CRV.