Talent Coordinator - Thinkingbox

Who We Are
Hi! We’re Thinkingbox, the brief to built agency. Creating innovative digital, experiential, social, and content, we partner with leading brands across industries like sports, gaming, entertainment, and technology. We believe the hands that carefully craft the work should belong to the minds that dreamed it. So while others pass the buck, we’re already building. Because our thinkers are also the makers. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team.

The Opportunity
We’re looking for a Talent Coordinator to support resource planning and talent operations across the business. This is an entry level role, ideal for someone early in their career who enjoys working with people, staying organized, and helping teams run smoothly.

You’ll work closely with the Director of Talent and Resourcing to keep projects properly staffed, teams aligned, and talent processes running efficiently.

This is a great opportunity to build a career in Talent, HR, Resource Management, or Operations. You’ll gain hands-on experience across both project staffing and people operations, with exposure to how teams are built, supported, and scaled within a fast paced, creative environment.

What You'll Be Doing:
Support Resource Planning

• Help coordinate team schedules across multiple projects

• Assist with assigning team members based on availability and project needs

• Track team capacity and utilization, and flag scheduling conflicts or gaps

• Support booking freelancers when additional support is required

Keep Things Organized

• Update and maintain our resource planning platform

• Ensure schedules and allocations are accurate and up to date

• Help maintain visibility across teams on resourcing and project allocation

Support Talent & HR Processes

• Assist with onboarding coordination for new hires (checking documentation, scheduling, and systems setup)

• Support employee benefits administration, including enrolment and updates across Canada and the US teams

• Help respond to general employee queries and support day-to-day HR administration

• Maintain accurate employee records and documentation within our HR systems

• Support coordination of internal processes such as 30/60/90 check-ins, surveys, and performance reviews

• Assist with ongoing improvements to HR systems and processes as the organization evolves

What You’ll Bring:
• 1–2 years of experience in a coordination, administrative, HR, or support role

• Strong communication skills with the ability to collaborate across teams and build positive working relationships

• Highly organized with excellent attention to detail and the ability to manage multiple priorities

• Interest in Talent, HR, Resource Management, or Operations

• Experience supporting scheduling, coordination, or project tracking.

• Comfortable working with tools and systems (e.g., resource planning tools, HRIS, or similar platforms)

• Ability to stay proactive, anticipate needs, and help keep teams and processes running smoothly

• Strong problem-solving skills and a willingness to learn in a fast-paced environment

• Passion for creating a positive and supportive employee experience

Bonus Points!:
• Interest or experience in creative, advertising, or digital industries

• Experience using resource planning or project management tools is a plus, along with familiarity with HR or people systems

• Experience with onboarding, employee support, or general HR administration

Additional Info:
• Monday - Thursday in office (Fridays are remote optional)

• Flexible time off, including paid vacation and sick days

• Consistent culture and team-building events

• Employee recognition and incentive programs

• Seasonal celebrations and gatherings throughout the year

• Office lunches

• Branded company swag

• Access to industry events, learning opportunities, and non-profit outreaches

• Dog-friendly offices

• Unlimited coffee, drinks, and snacks

• Flex work and travel options

• Comprehensive extended health benefits

Equal Opportunity
At Thinkingbox, we’re committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength – it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here.

To Apply
Thank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we’re unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.