Talent Coordinator

Company Overview

Olix is pioneering a new class of AI accelerators called Optical Tensor Processing Units (OTPUs). Our work environment rewards innovation, speed, and bold thinking. We are headquartered in London with offices in Austin and the Bay area.

The Role

We’re looking for a Talent Acquisition Coordinator to support hiring during one of Olix's most critical periods of growth. We’re building a software team in the Bay area from the ground up and and hiring is our #1 priority.

You’ll work directly with hiring managers, the People and Operations teams and top talent to provide a high touch candidate experience and facilitate a seamless end to end interview process. You’ll work alongside a Talent Partner in the Bay area, and a global Talent team to build the infrastructure that helps us hire smarter and faster.

The ideal candidate will have 0-1 experience in the accelerator space or deep tech with a creative mindset to navigate complex travel and interview schedules. You’ll have a keen eye for detail, drive and strong communication skills.

This role is based in our Bay area office and is 5 days a week in person.

Responsibilities

• Orchestrate end‑to‑end interview scheduling at pace—calendars, confirmations, and travel logistics included.

• Act as the communication hub, keeping candidates, recruiters, interviewers, and hiring managers aligned throughout the process.

• Welcome and host candidates during on‑site interview days.

• Maintain rigorous data quality in the Applicant Tracking System (ATS); keep records complete and current.

• Produce and share weekly pipeline and progress reports from the ATS.

• Tackle ad‑hoc initiatives that elevate Recruiting operations and impact.

• Proactively identity, plan and organise hiring events

• Ensure candidates receive prompt reimbursement for their interview travel expenses

• Onboarding and ad hoc office management support as required

Skills & Experience

• 3+ years of Talent Coordination experience, at least 1 year of which has been in-house at a fast-paced startup or high-growth tech company.

• Organised, responsive, and rigorous; you keep processes moving without dropping the ball.

• Passionate about candidate experience and helping build a hiring culture that scales and drives forward the company values.

Nice to have:

• Experience with employer branding, including facilitating bespoke hiring events

This is a rare opportunity for someone with the right mix of ownership, urgency, and precision. But it’s not for everyone. You will thrive here if you:

• See the strategic advantage that working side-by-side in an office can bring. We’re building fast, and proximity matters. This role is 5 days a week onsite.

• Are excited to set aside the playbook in favour of deeply customised, high-signal hiring practices. You want to be a part of building what most people haven’t.

• Use ChatGPT multiple times a day. We’re scaling responsibly, and that means using AI as a starting point, a coach, and a constant amplifier of our work.

• Champion transparency, rigour, and pace. You believe in building a hiring culture that’s deeply collaborative and performance-driven.

Details

• Competitive salary, depending on experience

• Generous stock options in a rapidly growing AI company

• Based in our office in the Bay area

• To foster collaboration in our high-growth environment, we require all employees to work from our SF office and live within a 45-minute commute. We offer an extra ($36,000/year) incentive for those living within 20 minutes.

• Comprehensive healthcare insurance.

• 25 days PTO policy plus bank holidays

If you’re excited by the idea of growing the team that is building the infrastructure for AGI, and want to do it fast, well, and with zero tolerance for fluff, we’d love to hear from you. Join us as our Talent Acquisition Coordinator and help shape the company from the inside out.