Talent Acquisition Representative

We are seeking a proactive and detail-oriented Talent Acquisition Representative to join our growing software company. The Talent Acquisition Representative manages all stages of sourcing and recruiting qualified professionals for the company. This role handles end-to-end recruitment, coordinates with hiring managers to fill INVID’s positions, screens candidates, and maintains application records in HR systems. Candidates should be reliable, diligent, and deadline oriented.

What makes working at INVID unique is our commitment to people-first values. We promote a flexible, respectful environment where autonomy, integrity, and teamwork go hand in hand. Our hybrid model allows for meaningful collaboration while giving our team the freedom to maintain a healthy work-life balance. At INVID, you’ll find room to grow, opportunities to lead, and support every step of the way.

Duties and Responsibilities
•    Manage the entire recruitment process lifecycle:

Meet with hiring managers to discuss vacancies and post jobs

Source candidates for INVID’s openings and build a strong talent pool

Review resumes or CVs for job suitability, including conducting phone screenings and pre-selection

Select candidates by assigning tasks, arranging interviews (phone, video, or in-person), participating in technical evaluations, and providing feedback to both hiring managers and applicants.

•    Ensure staffing solutions align with long-term organizational strategies.
•    Identify and recommend effective recruiting and candidate attraction methods.
•    Stay current on human resources and talent acquisition trends.
•    Recommend and implement diverse interview methods (structured, technical, behavioral, etc.).
•    Maintain ongoing communication with candidates about their application status.
•    Send rejection letters to applicants who are not selected.
•    Negotiate offers and roles for challenging candidates.
•    Coordinate with managers and team leaders to plan departmental goals and hiring needs.
•    Craft and send personalized recruiting emails to passive candidates, colleges, and organizations.
•    Attend conferences and meetups for professional networking.
•    Create and review job descriptions as needed for HR Director approval.
•    Conduct job and task analyses to document responsibilities and requirements.
•    Onboard new employees and conduct exit interviews.
•    Manage offboarding processes.
•    Keep applicant records updated and prepare reports on headhunting efforts.
•    Store all recruitment materials, including interview notes and paperwork, to share with stakeholders.
•    Promote the company’s reputation as an excellent workplace.
•    Represent the company at job fairs and industry conferences, running booths as necessary.
•    Revise and update HR promotional materials when requested.
•    Help select placement agencies and act as the initial contact for employment agencies during candidate search and screening.
•    Create and post internal HR announcements (Employee Handbook, Diversity & Inclusion, Regulatory Training).
•    Organize, develop, or deliver employee training sessions as needed.
•    Support internal and external employee activities and events.
•    Perform background and reference checks.
•    Design, distribute, and analyze HR department surveys.
•    Develop documentation or forms to improve recruiting, onboarding, and offboarding processes.
•    Oversee INVID’s College Partner Program.
•    Contribute to social network content creation (Instagram, LinkedIn, Facebook).
•    May assist the HR Director with:
•    Annual employee evaluations
•    Annual compensation reviews by industry and job
•    Cost of Living Allowance (COLA) research
•    Employee benefits research
•    INVID’s Leadership Academy
•    Quarterly HR check-ins and 1:1 meeting
•    Fulfill additional duties as assigned.

Knowledge 
•    Strong experience with recruitment processes and applicant tracking systems.
•    Demonstrated expertise in sourcing techniques, including social media recruitment and Boolean search strategies.
•    Knowledge of recruitment compliance standards.
•    Comprehensive understanding of innovative recruiting methods, industry best practices, and relevant policies.
•    Familiarity with federal, state, and local employment laws and regulations.
•    Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•    Skilled in the use of social media platforms, CV databases, and professional networking tools.
•    Experience utilizing LinkedIn Talent Solutions and Indeed for talent acquisition.
•    Competence in navigating corporate intranet systems.
•    Proven ability to manage multiple agendas effectively.

Experience 
The candidate must have at least 3 years of verifiable experience in a position such as Recruiter, Technical Recruiter, Talent Acquisition Representative, or a comparable role.

Education
Bachelor’s degree in administration, Human Resources, Psychology, or related field.

Continuous Education
•    Take online or face-to-face training courses.
•    Study and pass required certifications and/or assessment exams.
•    Recruitment and Talent Acquisition Learning Path

Required Attributes

Excellent negotiation skills. 

Tech Savvy.

Proactive attitude. Act in anticipation of future problems, needs, or changes.

Good presentation skills.

 Leadership skills.

Trustworthy.

Confidently Build Rapport.

Time-management skills and the ability to cope with several job openings and interviews.

Accuracy and attention to detail and feedforward.

Being open to feedback

Highly self-motivated and directed.

Ability to work both independently and in a team-oriented, collaborative environment.

Excellent interpersonal skills.

Excellent decision-making skills.

Strong proofreading and redaction skills.

Strong grammar and punctuation knowledge in English and Spanish.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to stand, walk, and reach with hands and arms. Employees must frequently use their hands to finger, handle, or feel.

Working Environment
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 
 Additional hours may be required to meet deadlines.
•    Some travel may be required during job fairs.
•    Sitting for extended periods.
•    Dexterity of hands and fingers to operate a keyboard and mouse and handle other computer components.
•    Lifting and transporting moderately heavy objects, such as computers and peripherals. 
•    Physically able to participate in training sessions, presentations, and meetings.

This job operates in a professional office environment. This role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. This is a full-time position. Workdays and office hours are Monday through Friday, from 8:00 am to 5:00 pm (minimum 40 hours per week). The noise level in the work environment is usually moderate.

Bilingual: English and Spanish

US Citizen | US Resident

Location: San Juan, PR

EEO