Talent Acquisition Coordinator

Talent Acquisition Coordinator

About the Role:
We are seeking a highly organized, detail-oriented Talent Acquisition Coordinator to partner with Talent Acquisition Partners and support the recruitment process. In this role, you will manage interview scheduling, candidate communications, and other administrative activities that keep hiring moving efficiently. You will work closely with Talent Acquisition Managers and hiring teams to deliver a seamless, positive candidate experience.

In this role, you will…

Support Scheduling & Interview Coordination

• Schedule and confirm interviews with candidates and hiring team members, ensuring calendar accuracy and clear expectations.

• Manage end-to-end interview logistics for virtual and on-site interviews, including rooms, links, and required materials.

Manage Candidate Communications

• Own candidate communication from interview scheduling through final disposition, providing timely updates and next steps.

• Answer candidate inquiries on scheduling, documentation, and process expectations, escalating when needed.

Assist with Job Postings

• Publish job postings to internal and external channels, ensuring approved, current job descriptions are used.

• Maintain accurate Applicant Tracking System (ATS) records and pipeline stages, ensuring consistent data entry and process compliance.

• Disposition candidates and requisitions in the ATS in a timely manner, ensuring accurate status updates and compliance.

Support Recruitment Logistics

• Coordinate recruiting event and interview-day logistics (virtual/on-site), including rooms/links, materials, itineraries, and interviewer schedules.

• Support pre-employment and offer workflows by coordinating reference checks, documentation, and offer details for approvals and offer letter creation.

Assist with Recruitment Metrics & Reporting

• Track and report key recruitment metrics (e.g., time-to-hire, interview-to-offer, candidate feedback) to inform decisions and improve the candidate experience.

• Prepare recurring leadership reports, highlighting trends, risks, and improvement opportunities.

We’re excited about you because…

• You have 2+ years in an administrative role, ideally supporting talent acquisition, recruiting, or HR.

• You have proven ability to coordinate complex scheduling and communications in a fast-paced, high-volume environment.

• You have a proactive, solutions-oriented mindset and are committed to contributing to a positive team culture.

• Excellent organizational skills with the ability to manage multiple priorities and competing deadlines.

• Strong written and verbal communication skills with a consistently professional candidate experience.

• High attention to detail and discretion handling sensitive information.

• Proficiency with Microsoft Office and the ability to learn new tools quickly.

More reasons to join our team:   

• We pride ourselves in our family-like culture and casual, but focused, work environment   

• We offer competitive salaries and health benefits   

• Our 401K program includes a 100% match up to 5%   

• Participation in our Discretionary Profit-Sharing Program   

• We offer our employees flexibility and autonomy   

• We do community outreach projects throughout the year   

• We know how to throw company events   

• We work hard, but we also know how to have fun - darts, anyone?

Individuals seeking employment at Designed Conveyor Systems are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. Accommodation is available to applicants with a disability condition, when applying, testing, or interviewing for a position. Please let us know if you need accommodation.