Surgery Scheduler - OB/GYN

At Revere Health, we believe there is a better path to healing and healthcare maintenance, and we’re working on this mission—one patient at a time. We’re a national leader in a movement called value-base care which aims to improve treatment outcomes and keep costs down. Our internal culture is one that promotes respect and consistently recognizes the impact that individual employees have on the mission of the organization.

Position Summary

The Surgery Scheduler serves as a vital link between patients, providers, hospitals, surgery centers, and anesthesia services. In this role, you will coordinate and schedule surgical procedures and pre-operative services for our OB/GYN providers, ensuring every patient receives clear communication, accurate documentation, and a smooth care experience from scheduling through surgery.

Job Essentials

Surgical Scheduling & Coordination

Schedule surgical procedures, hospital cases, and related appointments based on provider availability, facility requirements, and patient needs.

Coordinate with hospitals, surgery centers, anesthesia departments, and external partners to secure OR time, procedure dates, and required authorizations.

Prepare and submit accurate scheduling forms, surgical orders, and supporting clinical documentation.

Ensure pre-operative appointments, labs, imaging, and clearances are completed prior to surgery.

Confirm surgery details with patients, including date, time, arrival instructions, and pre-op requirements.

Maintain and update surgery schedules in the electronic health record (EHR) and applicable systems.

Patient Communication & Support

Communicate professionally and compassionately with patients regarding scheduling, preparation, and care coordination.

Respond promptly to patient calls, messages, and scheduling requests; escalate clinical questions to appropriate staff.

Provide patients with required forms, education materials, and post-operative follow-up instructions as directed.

Documentation & Administrative Support

Accurately document scheduling activities, communications, and updates in the EHR.

Verify demographic, insurance, and referral information to support scheduling and authorization processes.

Assist with obtaining prior authorizations, referrals, and benefit documentation for scheduled procedures.

Track cancellations, reschedules, and surgical changes; communicate updates to patients, providers, and facilities.

Compliance & Team Collaboration

Maintain strict confidentiality in accordance with HIPAA and organizational policies.

Support value-based care initiatives, quality improvement efforts, and patient access goals.

Collaborate with providers, clinical staff, and outside facilities to ensure continuity and quality of care.

Complete required trainings, attend staff meetings, and adhere to all organizational policies and safety standards.

What We're Looking For

Strong organizational and time management skills; ability to manage multiple scheduling priorities simultaneously.

Excellent verbal and written communication skills with a professional, patient-centered approach.

High attention to detail and accuracy in documentation, scheduling, and follow-through.

Ability to thrive in a fast-paced environment with frequent interruptions and shifting priorities.

Knowledge of medical terminology, surgical scheduling, and insurance authorization workflows preferred.

Proficiency in EHR systems, scheduling platforms, and standard office software.

Ability to work independently and collaboratively as part of a multidisciplinary team.

Composure, professionalism, and discretion in sensitive or stressful situations.

Qualifications

High school diploma or equivalent required.

Previous experience in medical or surgical scheduling, or a healthcare office setting preferred.

OB/GYN experience preferred.

Knowledge of insurance verification, prior authorization, and referral processes preferred.

Demonstrated proficiency with computer systems, data entry, and telephone communication.

Equivalent combination of education and relevant experience will be considered.