Support Staff Specialist / Admin - Saudi National

Inhabit is a collective of highly specialised technical professionals who believe in designing a better built environment. From engineers and architects to lighting and sound designers, collectively we seek to influence the spaces we engage with for the better. While this role is based in our Melbourne Office in the heart of the CBD, Inhabit has 22 international locations and over 350 exceptional minds working together across the world. Working with Inhabit will give you the opportunity to build on your design foundation and launch yourself into a career working across multiple countries, languages and cultures.

We are seeking a detail-oriented and organized Support Staff Specialist to join our team in Makkah, Saudi Arabia. In this role, you will provide essential administrative support to ensure smooth operations across our organization. The ideal candidate will be efficient, professional, and committed to delivering high-quality support services that enable our teams to focus on their core responsibilities.

• Manage administrative tasks including scheduling, correspondence, and document preparation
• Maintain organized filing systems and databases, ensuring accurate record-keeping and easy information retrieval
• Provide responsive support to team members and departments, addressing inquiries and resolving issues promptly
• Coordinate meetings, prepare agendas, and maintain meeting minutes
• Handle data entry and maintain confidentiality of sensitive information
• Assist with office operations, including inventory management and supply ordering
• Support project coordination by tracking timelines, deadlines, and deliverables
• Communicate effectively with internal and external stakeholders via email, phone, and in-person interactions
• Perform general administrative duties as assigned to support organizational objectives
• Maintain professional standards and contribute to a positive work environment

• Proven experience in an administrative or support role
• 5+ years of exp and same filed is advantage 
• Contractual experience is advantage
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Attention to detail and accuracy in completing tasks
• Ability to multitask and prioritize effectively in a fast-paced environment
• Interpersonal skills with a customer-focused mindset
• Proficiency in data entry and database management
• Problem-solving ability and proactive approach to challenges
• Professional demeanor and reliability
• Preferred: Experience with office management software or scheduling tools
• Preferred: Multilingual capabilities (Arabic and English)

What we offer

• A wide variety of interesting projects
• A chance to be a part of a team that has a broad influence on a progressive business
• Excellent mentorship and career progression opportunities with future global career prospects
• Connect, learn and collaborate with our global network of collaborators
• Access to training and development to grow your career and maximise your potential
• Be rewarded for your enthusiasm, commitment, dedication, and loyalty
• Company Parental leave and Purchased leave
• An Employee Assistance Program to support you and your close ones
• Centrally located offices to connect with colleagues including team workshops and social events
• Flexible working arrangements

The salary will be based on competitive market rates commensurate with your skills and experience.

Apply now

Please upload your CV, Cover Letter, Portfolio and any other documents that you think will set you apart to our careers portal. Ensure you consider the skills and experience needed for this role and include this in your application.

We will be excited to meet with you if your skills and experience are aligned with ours.

Inhabit is a part of the Egis group of companies. To learn more visit https://inhabitgroup.com/an-egis-company/

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