Support Staff

POSITION:

Lead Admin Support Staff – Aurora/Rockford 

QUALIFICATIONS:
High School diploma or GED.   

Prior office experience.   

Excellent organizational Skills. 

Excellent communication skills both written and oral. 

Self-directed and Self-motivated 

Ability to prioritize multiple tasks on a daily basis 

Computer knowledge including proficiency in Microsoft office, Word, Excel 

Sensitivity and responsiveness to the cultural differences of individuals and families in groups outside one's own. 

CLASSIFICATION:
Non-exempt Full Time 

REPORTS TO:

Admin Support Staff Supervisor 

RESPONSIBILITIES:    

Summary:

Maintains the daily functions of the office including greeting clients, answering phones, 

 opening incoming mail, posting outgoing mail, and disseminating faxes and paperwork. 

Duties: 

Maintain supply inventories and responsible for ordering of supplies. 

Process accounts payable invoices and check requests and submit to the fiscal department 

Maintain local petty cash account; record and reconcile transactions and request periodic reimbursement 

Tracks the issuance of company shared credit cards.  Ensures all receipts are collected and processed and submitted appropriately.   

Prepare DCFS 1042 invoicing for initial client needs and miscellaneous needs. 

Maintain and track agency owned vehicle logs and ledgers. 

Maintenance and scheduling of office vehicles.      

Assists with local fundraising activities  

Completes work within the required time frames 

Maintains confidentiality of information heard, seen and discussed in the agency 

Assist in quality improvement efforts  

Demonstrates the ability to remain friendly and cooperative during all working conditions 

Notify Supervisor and Fiscal Department of any irregularities. 

Display a neat, clean, professional appearance. 

Maintains visitor logs. 

Prepares and submits the appropriate monthly office checklists 

Contacts building maintenance when necessary  

Schedules visit/conference room requests. 

Works closely with IT to ensure readiness of equipment for new employees and maintenance of office equipment. 

Other Duties: 

Actively participates in YSBIV’s continuous quality improvement program (CQI). 

Core Competencies: 

Organized 

Communication skills 

Self-motivated 

Computer knowledge 

Multitasker  

*Youth Service Bureau of Illinois Valley believes that all people deserve inclusivity, fairness, and justice.  We believe that both the success of our team and the wellness of our community is strongest by recognizing the qualities that make each person unique, including race, gender, age, sexuality, ability, religion, national origin, gender identity and other identities.  The YSB team values and respects each other and our community as we proudly serve.