Supply Support Cataloguer

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Supply Support Cataloguer

Ottawa, ON or Halifax, NS or Mill Bay, BC- Hybrid

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR

• Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program

• Required to obtain and maintain a Security Clearance at the NATO Secret Level

Position Summary

We have a current vacancy for a Supply Support Cataloguer who implements material Cataloguing requests.  They will conduct, coordinate, and assist in the preparation, revision, and support of all material cataloguing requests.  They will ensure that material data is accurate, complete and consistent across all materials support systems.

Key Areas of Responsibility  

• Coordinate cataloguing of new materials, and revisions to existing materials, in DRMIS and the Canadian Government Cataloguing System (CGCS). Obtain required vendor documentation to support cataloguing request and track to completion;

• Create new, or revise existing, material records in Thales ERP system(s).  Accountable for data accuracy on new materials entry;

• Examine technical data, quotes and material catalogues to ensure accuracy and consistency of part numbers, descriptions and OEM information across material systems;

• Support Order Entry of Customer material orders.  Interface with Demand Planners and Material Expediters to obtain valid parts for order entry;

• Interface with ILS and Engineering teams to support Cataloguing requests;

• Participate in continual improvement of all material catalogues and Cataloguing process;

• Assist in documenting material updates/changes in the technical data package, such as part number, vendor references and NSN;

• Participate in regular team meetings and recommending remedial action for any potential issues;

• Ensure relevant standards, procedures / practices and controls are being followed;

• Other duties as required.

Minimum Qualifications  

• Possess a minimum of a 1-year post-secondary diploma in administration, information management or program related to supply support, offered by a recognized technical institute, and a minimum of 3 years of demonstrated experience with material cataloguing, supply support and/or material procurement
OR
possess a minimum of 5 years of demonstrated experience with material cataloguing, supply support, technician and/or material procurement in a logistics environment.

• Experience in SAP and CGCM/CGCS or DRMIS

• Experience using the Microsoft Office Suite with strong skills in Excel (VLOOKUP, pivot tables).

• Language: English (Essential)

Preferred Qualifications

• French speaking

• Knowledge of Material Requirements Planning methods and implementation.

• Previous experience working with application software such as Maximo, OmegaPS and DRMIS will be considered an asset

• Experience working on DND In-Service Support contracts considered an asset.

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!

Special Position Requirements

• Schedule: 40 hours per week

• Physical Environment: Hybrid position, a mix of working from home and on-site

• Travel: Potential domestic travel may be required, which will include access to government facilities and assets, including naval vessels

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $70,000 - $90,000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.