Summer Facilities and Building Operations Project Assistant

Summer Facilities and Building Operations Project Assistant

Location: 11748 Kingsway Avenue Edmonton, Alberta             

Closing Date: April 3, 2026, or Until Suitable Candidate Found

Position Status: Full Time (40 hrs per week), Temporary (May-August) 

The Otipemisiwak Métis Government is recruiting for a full-time, temporary Summer Facilities and Building Operations Project Assistant. This is a summer term position with an end date of August 28, 2026. This position will support the Facilities and Building Operations (FBO) Department by assisting with daily operations, coordination, and departmental projects. Reporting to the Facilities and Building Operations Project Manager, the Project Assistant will be responsible for organizing and coordinating project activities, assisting with scheduling, and ensuring service requests are tracked and completed in a timely and effective manner. This position maintains accurate records, prepares reports and correspondence, and provides general operational and administrative support to keep projects organized and on schedule. The successful candidate will demonstrate strong attention to detail, excellent organizational and communication skills, and the ability to manage multiple priorities while supporting departmental goals in a professional and culturally appropriate manner.

Key Responsibilities

Support with day-to-day project administration duties.

Maintain project schedules, calendars, and task lists.

Track project milestones, deadlines, and deliverables.

Coordinate project activities, ensuring tasks, resources, and timelines are aligned.

Prepare project documents, reports, meeting minutes, and correspondence.

Coordinate project meetings, including booking meeting rooms/venues and agenda preparation.

Assist with gathering data, updating logs, and maintaining project records.

Communicate updates to team members and follow up on outstanding tasks.

Assist with procurement activities such as obtaining quotes and preparing requisitions.

Monitor inventory of project-related supplies and equipment.

Support onsite activities such as setup, logistics, and basic coordination.

Enter and track invoices, expenses, and project-related financial information.

Maintain organized digital and physical filing systems.

Provide general administrative support to ensure smooth project operations.

Other duties as required or assigned.

Skills and Competencies

Strong computer skills with the ability to adapt to new technology and software.

Ability to adapt and respond to changing conditions, circumstances, priorities, technologies, and requirements.

Excellent analytical and critical thinking skills with the ability to identify issues and implement creative and strategic solutions to overcome problems.

Exceptional organization and time management skills, with the ability to multitask and effectively manage and prioritize requests and deadlines.

Self-motivated and demonstrated initiative in identifying and addressing operational deficiencies, process gaps, or other possible improvements to operations.

Strong attention to detail, with the pursuit of quality in the accomplishment of tasks through focus on all areas.

Ability to work in an open work environment with a very collaborative team.

Excellent interpersonal skills and a proven track record of building collaborative partnerships with a variety of internal and external stakeholders.

Ability to be resourceful and respond to difficult situations or workplace requirements by using the available tools and information to support decisions and solutions.

Ability to provide exceptional service to both internal and external stakeholders with professionalism, efficiency, and a positive attitude.

Knowledge of Métis history, culture, and issues affecting Métis people. An in-depth understanding of the Otipemisiwak Métis Government and Métis culture, people, and values is an asset.

Qualifications

Obtained or pursuing education in Administration, Project Management, or a related field is preferred. Other relevant training and experience will be considered.

Minimum 1 year experience providing administrative or project support in a professional office setting.

Intermediate computer skills, including Microsoft Office (Word, Excel, Outlook).

Experience with project management tools such as MS Project or Asana is considered an asset.

Other Requirements

Ability to work in the office in Edmonton, Alberta.

Reliable transportation and a valid Class 5 driver’s license.

Ability to work a regular schedule of Monday-Friday 8:30am-4:30pm

Ability to work evenings and weekends, with notice.

Ability to travel throughout Alberta, with notice.

What We Offer

An opportunity to work for the newly ratified Otipemisiwak Métis Government and be a part of the largest Indigenous Government in Canada.

An opportunity to learn about Métis culture, history, and art.

Meaningful work in a fun and supportive work environment.

Personal development & career opportunities.

Possibility of employment extension (part-time or casual for students).

Métis applicants are encouraged to apply.

Apply online at http://albertametis.com/careers/.

The Otipemisiwak Métis Government thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.