Summer Communications and Citizen Engagement Administrative Assistant

Summer Communications and Citizen Engagement Administrative Assistant  

Location: 11738 Kingsway Avenue NW Edmonton, Alberta                         

Closing Date: Until Suitable Candidate Found

Position Status: Full Time (40 hrs per week), Temporary (May-August)

The Otipemisiwak Métis Government is recruiting for a full-time, temporary Summer Communications and Citizen Engagement Administrative Assistant (Summer Administrative Assistant). This is a summer term position with an end date August 28, 2026. Reporting to the Acting Senior Manager of Communications and Citizen Engagement, and working closely with the Events Manager, the Summer Administrative Assistant will be responsible for supporting the Communications and Citizen Engagement department with general administrative duties, providing polite and professional assistance via phone, mail, and email, providing a helpful, positive presence in the workplace. The successful candidate will have excellent communication skills and will be required to both take direction and work intuitively to support the completion of the Otipemisiwak Métis Government’s goals and objectives in a professionally and culturally appropriate manner.

Key Responsibilities

Provide general day-to-day administrative support to the Communications and Citizen Engagement department, including responding to inquiries, ordering supplies, maintaining filing systems, and scheduling meetings.

Prepare meeting agendas, take meeting minutes, and draft other professional documents for meetings as needed.

Assist with departmental team travel, including making hotel reservations and transportation bookings.

Assist with building event binders, filing contracts, and other event documentation.

Support events by tracking inventory, obtaining quotes for services, organizing site visits, assisting with filing invoices, and acting as a point of contact for event-related inquiries.

Support departmental initiatives and events through procurement of materials and supplies for programming, office, and event use.

Assist with scheduling departmental meetings, including boardroom bookings, arranging catering, and setting up for meetings.

Maintain accurate and up-to-date records including classifying and coding files.

Respond to email or telephone correspondence in a timely and professional manner.

Complete administrative tasks in a timely manner.

File paperwork and correspondence in an organized and accurate manner.

Develop and maintain positive working relationships with both internal and external stakeholders, including management, employees, business and community partners, and the Métis community.

Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders.

Maintain a high level of cultural sensitivity, professionalism, and confidentiality in all interactions and when handling sensitive documents.

Other duties as required or assigned.

 Skills & Competencies

We are looking for a motivated, confident individual who is passionate about Indigenous issues, event support, and administration. Commitment to teamwork and collaboration with colleagues is required. Other skills/competencies include:

Proficient in Microsoft Suite, Google Workspace, and other applications/software.

Strong written and verbal communication skills, including professional email etiquette.

Excellent interpersonal skills, with the ability to build positive relationships.

Strong planning and organizational skills, with an ability to prioritize daily tasks and long-term objectives.

Ability to work independently as well as part of a team, and willingness to learn new skills.

Flexible and adaptable, with an ability to switch between multiple priorities and work in a fast-paced environment.

Political and cultural sensitivity.

Knowledge of Métis history, culture, and issues affecting Métis people. An in-depth understanding of the Otipemisiwak Métis Government and Métis culture, people, and values is an asset.

Qualifications

Post-secondary education in Administration is preferred. Other relevant training and experience will be considered.

Experience in a similar administrative or reception role is an asset.

Other Requirements

Availability to work in-office in Edmonton, AB, Monday to Friday, 8:30 am – 4:30 pm.

Ability to work occasional evenings and weekends, with notice.

Ability to travel throughout Alberta.

Reliable transportation.

What We Offer

The opportunity to work for the Otipemisiwak Métis Government under its newly ratified Constitution and be an instrumental part of the largest Indigenous Government as it rapidly grows and develops.

An opportunity to learn about Métis culture, history, and art.

Meaningful work in a fun and supportive work environment.

Personal development & career opportunities.

Possibility of employment extension (part-time or casual for students).

Métis applicants are encouraged to apply.

Apply online at http://albertametis.com/careers/ .

The Otipemisiwak Métis Government thanks all applicants for their interest. Only applicants selected for an interview will be contacted. Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online one-way video interview. Should you have any concerns with completing the video interview, please reach out to Human Resources by responding to the email invitation. No phone calls please.