Subcontractor & Purchasing Administrator

About Us

Buildsafe is an innovative leader in the building and construction industry, providing height safety systems and solutions to residential builders across Australia. We are fast-paced, ever-evolving and constantly challenging ourselves to do things better. We place a strong emphasis on building meaningful relationships with our partners and clients, including our most important partnership: our people. At Buildsafe, we are deeply committed to culture and to developing our people both personally and professionally.

The Opportunity

We are seeking a Subcontractor & Purchasing Administrator to support the accuracy, compliance and coordination of subcontractor data and purchasing activities across the business. This is a hands-on, detail-driven role that plays a critical part in ensuring subcontractors are paid accurately, purchase orders are processed correctly, and internal systems remain up to date in a time-sensitive environment. You’ll work closely with Branch Managers, subcontractors, finance and suppliers — resolving discrepancies, following up outstanding items and keeping operations running smoothly behind the scenes.

Key Responsibilities

Subcontractor Administration

Validate subcontractor job data against internal systems and field reports

Investigate discrepancies and coordinate approvals for additional charges

Assist with subcontractor onboarding and documentation tracking

Maintain accurate contract, rate and compliance records

Respond to general subcontractor admin queries

Purchasing Support

Raise purchase orders in line with audit requirements

Receipt POs and match against delivery dockets and invoices

Follow up suppliers on order status and ETAs

Liaise with branches and suppliers to resolve discrepancies

Maintain accurate purchasing records and filing

Coordinate staff amenities, gifts and uniform ordering

About You

You are reliable, organised and proactive. You enjoy working with systems and structured processes, and you take pride in ensuring accuracy and follow-through.

To succeed in this role, you will bring:

3–5 years’ experience in administration roles, ideally within operations, purchasing, finance or construction environments

Strong attention to detail and data accuracy

Confidence communicating with subcontractors and suppliers

Excellent organisational and time management skills

Solid Microsoft Office capability (Excel highly regarded)

Experience with ERP or purchasing systems (advantageous but not essential)

You are comfortable working in a fast-paced environment, enjoy resolving discrepancies, and contribute positively to a practical, team-focused culture.

What Buildsafe can offer you

You’ll be part of a trusted, national company known for its innovative solutions and strong industry reputation. We offer:

Free on-site and off-street parking at our Arundel office

Regular car cleaning

$250 annual uniform allowance

Team bonding events

Access to our Employee Assistance Program

Discounted gym memberships through fitness passport

A supportive, collaborative, and high-achieving team culture