Study Coordinator

The Academic and Commercial Clinical Research Directorate at Vall d’Hebron Institute of Research (VHIR) supports the clinical research community at Vall d’Hebron Campus throughout the entire lifecycle of commercial clinical trials. This Directorate assists clinical research teams at Vall d’Hebron University Hospital (HUVH) participating in clinical trials and provides support to companies interested in initiating clinical trials at HUVH.

As part of this directorate, the Clinical Trials Management Unit is responsible for overseeing the operational activities of the commercial clinical studies at the Vall d'Hebron Campus. The primary objective of this Unit is to support clinicians and Principal Investigators at Vall d’Hebron Campus in conducting their clinical studies in accordance with each study protocol, while adhering to Good Clinical Practice and current regulations.

We are currently looking for a well-organised, methodical, and people-oriented individual to join the team as a unique role combining Study Coordinator with other general and specific responsibilities in the field of Clinical Research.

Education and qualifications:
Required:

Bachelor Degree in Life Sciences

Computer user level (Office package, mail).

Fluency in Catalan, Spanish, and English (business level).

Desired:

Training in Good Clinical Practice.

Master´s degree in Clinical Trials.

Experience and knowledge:
Required:

At least 1.5 years of experience working in hospital environments

Experience with SAP management software

Ability to work independently and collaboratively in a multidisciplinary team setting.

Strong communication skills.

Desired:

Previous experience as Study Coordinator.

Knowledge of e-CRF and management of clinical data related to clinical trials.

Highly organised and methodical, with strong motivation and initiative.

Ability to promptly and effectively respond to requests from both the team and the sponsor.

Main responsibilities and duties:

Coordinate, manage, and promote patient recruitment for clinical trials.

Maintain up-to-date clinical data from source documents to eCRFs, CTMS, and ISF.

Perform data entry for phase I, II, III, and IV studies.

Acquire pathology-specific knowledge to ensure accurate understanding of the protocol and data extraction from clinical source documents.

Manage Investigational Medicinal Product returned from patients and keep related accountability and adherence information up to date.

Support the notification process of Adverse Events and Serious Adverse Events.

Attend site monitoring visits, review, and resolve queries in accordance with GCP.

Coordinate the reception and return of equipment provided by the sponsor.

Prepare required documentation in case of audit or inspection visits.

Provide oversight of intern training and mentorship.

Provide support to the clinical team and report to the Clinical Trials Management Unit.

Provide support for all tasks related to the Commercial and Contracted Clinical Research Directorate as assigned by the Manager

Labour conditions:

Full-time position: 37,5h/week.

Starting date: as soon as possible

Gross annual salary: Remuneration will depend on experience and skills. Salary ranges are consistent with our Collective Agreement pay scale

Contract: Open-ended contract linked to the project.

What can we offer?

Incorporation to Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops the biomedical research, innovation and teaching at Vall d'Hebron University Hospital (HUVH), the biggest hospital of Barcelona and the largest of Catalan Institute of Health (ICS).

A scientific environment of excellence, highly dynamic, where high-end biomedical projects are continuously developed.

Continuous learning and a wide range of responsibilities within a stimulating work environment.

Individual training opportunities.

Flexible working hours.

23 days of holidays + 9 personal days.

Flexible Remuneration Program (including dining checks, health insurance, transportation and more)

Corporate Benefits: platform through which you can obtain significant discounts on travel, culture, technology, gastronomy, sports... among many others.

Healthy Offering: choose from a variety of wellbeing focused activities to be the healthiest you.

International Mobility Support (Welcome Services): We aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family recommendations, and support in finding accommodation

Deadline to apply: 10-02-2026

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.

Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.

Checks: Education, references, and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.