Student Affairs Officer & Faculty Advisor

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POSITION SUMMARY

Under the direction of the Associate Director, Student Affairs Office, the Faculty Student Advisor manages a variety of student affairs activities and processes in support of the Faculty’s undergraduate students and the pursuit of their academic goals.  Provide advice to students, departmental academic advisers, professors, administrative staff on a variety of academic issues, procedures, program requirements, etc. 

MAIN RESPONSIBILITIES

Advising:

Advises students, departmental academic advisers, professors, administrative staff on a variety of academic issues, procedures, program requirements, etc.  Interact with other faculties/units regarding policies and regulations. 

Advise SAO’s staff regarding student record policies and procedures.  

Act independently towards problem resolution within area of expertise and makes recommendations to supervisor for cases without precedents. 

Records

Analyze records of newly-admitted students and make decisions on advanced standing and transfer credits at time of admission; ensure accuracy and completeness.  Process transfer credit requests for current students taking inter-university courses, exchange or term-away courses. 

Approve a variety of requests and electronic transactions (e.g. course substitutions, equivalencies, program changes within the faculty, inter-faculty applications, re-admission applications, exchange and study-away applications, course and university withdrawals).  Ensure that admission requirements are noted for each degree at time of transfer. 

On ongoing basis, assess student academic progress and support the Faculty’s undergraduate students in the pursuit of their academic goals. 

Administration:

Supervise direct-reports (invigilators, casual office assistants as needed).   Assign work to shared support staff in the office in relation to incumbent’s activities. 

Attend Academic Standing Committee and act as resource person to Chair; interpret and advise on complex student records policies.  Ensure Committee’s decisions are accurately processed and reflected on students’ records.

 Makes recommendations to the Selection committee for all undergraduate scholarships and awards

Develop and present information sessions, Q&A sessions to students regarding exchange opportunities, study away, pre-registration orientation, etc.

Review and update faculty rules and regulations in the course catalogue and make recommendations to the

Creates the calendar of dates for the faculty on a yearly basis and ensures compliance with departments and central.

Creates updates and ensures compliance with Faculty rules and regulations for the undergraduate students website. 

Oversea/manage annual Faculty orientation for new students and assist with special events coordinated through SAO (yield events, convocation, counsellor sessions). 

Internships

Advises students regarding internship options

Liaise with Faculty to assign students.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $64,770.00 - $80,960.00 - $97,150.00

Job Profile:

MPEX-SAF2D - Student Affairs - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director Student Affairs

Position End Date (If applicable):

Deadline to Apply:

2026-03-15

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].