Staff Assistant – Naval Science Department

The University of Notre Dame is more than a workplace; it is a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

The Staff Assistant provides essential administrative and clerical support to the Chair and Professor of Naval Science (PNS). This role acts as a vital liaison between the University and the Naval Reserve Officer Training Corps (NROTC) faculty and staff, ensuring smooth operational flow within the department. Working under general instructions, the Staff Assistant handles routine departmental tasks while maintaining high standards of accuracy and adherence to University guidelines. This position reports to the Professor of Naval Science (PNS) or designated departmental supervisor.

 

Key Responsibilities

• Administrative Support: Provide comprehensive clerical assistance to the PNS, including scheduling, correspondence, and file management.
• University Liaison: Serve as a primary point of contact between NROTC staff and University administrative offices to facilitate departmental needs.
• Policy & Procedure: Recommend improvements or changes to operating policies and procedures within the unit to enhance efficiency.
• Operational Execution: Follow standardized instructions to complete recurring tasks, ensuring all work meets University and Departmental standards for adequacy and accuracy.

Position Requirements & Scope:

• Problem Solving: Solutions are generally set and clearly defined by existing policy, guidelines, or direct supervisor instruction.
• Decision Impact: Decisions primarily affect the internal operations of the Naval Science Department.
• Oversight Received: Receives clear, specific instructions. Work is regularly reviewed for adherence to procedures. Consults with supervisor on any matters falling outside standard guidelines.
• Policy Responsibility: Authorized to recommend changes to unit-level operating procedures.

 

Note: This position requires a collaborative individual who can balance the unique requirements of a military-affiliated department within a university setting. Consistent attendance and a professional demeanor are essential.

RESUME & COVER LETTER ARE REQUIRED to be considered for this position. Please add in the attachments section of your application. 

Qualifications

• Education: High school diploma or GED required.
• Experience: 6 to 12 months of related administrative or clerical experience.
• Knowledge: General understanding of office management and University administrative structures.

Required Skills

• Strong organizational skills and attention to detail.
• Effective verbal and written communication for liaison duties.
• Proficiency in standard office software (word processing, spreadsheets, email).
• Ability to maintain confidentiality and handle sensitive information with discretion.

RESUME & COVER LETTER ARE REQUIRED to be considered for this position. Please add in the attachments section of your application.

Pay range: $17.50 an hour

Applications will be accepted until May 6th.  

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.