Sr. Accounts Payable Specialist

About Highspot
Highspot is a software product development company and a recognized global leader in the sales enablement category, leveraging cutting-edge AI and GenAI technologies at the core of its robust Software-as-a-Service (SaaS) platform. Highspot is revolutionizing how millions of individuals work worldwide. Through its AI-powered platform, Highspot drives enterprise transformation to empower sales teams through intelligent content management, training, contextual guidance, customer engagement, meeting intelligence, and actionable analytics. The Highspot platform delivers advanced features tailored to business needs, in a modern design that sales and marketing executives appreciate and is the #1 rated sales enablement platform on G2 Crowd.

While headquartered in Seattle, Highspot has expanded its footprint across America, Canada, the UK, Germany, Australia, and now India, solidifying its presence in the Asia Pacific markets.

About the Role:
We are seeking a highly skilled and proactive Sr. Accounts Payable Lead to support Highspot’s global Accounts Payable operations across North America, Europe, India, and Australia. This role is ideal for a seasoned AP professional who combines strong transactional accuracy with the ability to think holistically about process optimization and scale. You will be responsible for invoice processing, expense and corporate card audits, month end close activities, and indirect tax compliance. This position reports to the Director of Accounting & FinOps based in India and works directly with the Accounts Payable Manager based in the US. Flexibility to support global time zones will be required, particularly during month-end close.

Responsibilities:
• Execute end-to-end global accounts payable processing, including invoice intake, coding, matching, approval follow-ups, and payment readiness.
• Manage complex invoice exceptions, including unapproved, on-hold, and pending invoices.
• Support month-end close activities such as corporate card accruals, accounts payable reconciliations, and monthly controls.
• Review and support the vendor onboarding process, including handling India-specific requirements.
• Maintain accurate vendor records in Coupa and NetSuite ERP.
• Audit and process expense reports and corporate card transactions, including returned expense reports and policy compliance checks.
• Manage the Accounts Payable inbox management system (Jira), including invoice intake, ticket resolution, and stakeholder follow-ups.
• Conduct purchase order reviews, including blanket PO and soft-close PO reviews.
• Partner with Procurement, Accounting, FP&A, and business stakeholders to resolve discrepancies and ensure timely processing.
• Ensure compliance with India indirect tax requirements such as GST and TDS, as well as global indirect taxes including VAT and GST.
• Contribute to accounts payable process improvements, automation initiatives, and documentation as the function scales.
• Support the annual external audit process and any other reviews or audits as required.
• Preparation of Standard Operating procedure and updating and review of the same including review and implementation of AP related controls

Required Qualifications:
• 7+ years of experience in Accounts Payable within a multinational or global organization.
• Strong experience with Coupa or similar accounts payable platforms; NetSuite experience is a bonus.
• Experience with corporate credit cards and expense reporting tools; Ramp experience is a bonus.
• In-depth knowledge of India indirect taxes, including GST and TDS, with exposure to global indirect taxes.
• Solid understanding of accounting fundamentals, including reconciliations, accruals, and month-end controls.
• Proven ability to balance high-volume, detail-oriented work with process optimization and big-picture thinking.
• Excellent written and verbal communication skills, with experience working across regions and time zones.
• Strong organizational skills with the ability to meet deadlines.
• Proficient in Microsoft Excel.
• Bachelor’s degree in Accounting, Finance, or a related field; professional certifications are a plus.

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Equal Opportunity Statement
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.

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