Specialist, Team Calgary

Job Description 

Calgary Economic Development (CED) is an opportunity-maker, helping to spark and fuel Calgary’s growth. Our mandate is to position Calgary for long term economic success, through the expansion, retention and attraction of companies, capital and talent. We offer a wealth of information to help everyone succeed and we tirelessly promote Calgary, in Canada and around the world. We are passionate about our role in shaping and sharing Calgary’s story - a place of blue sky thinking and unexpected opportunities.

Job Summary 

Reporting to the Manager, Team Calgary the Specialist supports the building of a broad, sustainable base of financial support for the organization through its Team Calgary partnership program.

The primary role is to support the implementations of the fund development strategy, sponsorship and event management, detailed partner engagement history, and partner relationship and retention activities of Calgary Economic Development.

Key Responsibilities 

Corporate Partnership Program 

Provide support in the overall development/coordination of a comprehensive annual partnership plan that details specific activities and timing of activities of engagement (identification, cultivation, ask, stewardship, fulfillment and recognition) for each invested partner.

Coordinate high-value and long-term partnerships that align with organizational priorities; develop benefits and support engagement events .

Record, measure and report on partnership activity, results, and KPI’s.

Assist in the collection of information that can be used to assess partnership programs.

Develop and implement sponsorship activities – including on-site event marketing, corporate hosting, and employee volunteer recruitment.

Manage and oversee all partner and promotional materials (website, pitch decks, and partner branding)

Support the implementation of the fund development strategy by assisting with planning, coordination, and activities that advance the organization's objectives. 

Data and Reporting 

Act as a key user for the division for the CRM software and Microsoft Office

Ensure that the partner information is up to date; regularly update for contact changes or new contact information

Compile reports using data extracted from the CRM and Microsoft Office tools, including the development of mailing lists, invitation lists, and prospecting lists 

Use the CRM to provide support as required for special projects

Optimize and create new data workflows to increase efficiency and productivity.

Lead the tracking of partnership materials outside of CRM, with partner contact lists, partner recognition materials, partner annual reports

Event Coordination 

Oversee invitation and registration lists for events and prepares information packages for senior leadership regarding stakeholders attending

Review and confirm all sponsorship activities for company signature events and other relevant activations

Manage end‑to‑end event logistics - equipment, tech, marketing materials, venue/catering, and signage - with occasional support from the Events and Activations team.

Lead the event management process for Team Calgary specific partner appreciation events. This includes creating invitations, managing guests, creating all communication, dealing with venue and vendors and leading the management of the event on-site

Administration 

Prepare invoicing and expenses related to all Team Calgary partnerships and events

Administer existing and new partnership and sponsorship agreements - including the coordination and delivery of contractual assets and benefits.

Triage stakeholder correspondence, providing information where possible or referring stakeholder to the correct party

Create partner communication pieces including e-newsletters and fulfillment reports.

Manage ticket reservations for all Team Calgary events including tracking attendees for the reporting process. This includes managing all tickets for partners and sponsors for signature events.

Prepare all Team Calgary regular reports on finances and other key reporting measures, including monthly reports for the CEO.

Let’s Talk About You 

You are a natural ambassador for Calgary Economic Development and the city of Calgary, proactively promoting the organization and uncovering new opportunities. Passionate about the city, you are energized by collaborative, community driven work. 

You build strong cross functional relationships and excel at managing multiple priorities in a fast paced environment. Detail oriented and results driven, you are guided by integrity and a strong commitment to shared organizational goals. 

Education 

Undergraduate degree in Marketing, Communications, Commerce or other related fields. 

Experience 

Minimum of 3-5 years of experience in a similar role.  

Key Competencies 

Well organized and able to independently research / gather information and document

Ability to actively listen and checks for understanding; able to deliver messages in a compelling manner

Strong writing and editing skills – write clear and concise messages for various internal and external audiences

Builds effective relationships with clients; provides information and understands expectations

Understanding of the local business environment, government, industry, culture, and regulatory environment

Can re-prioritize work to deliver on priority items

Experience with CMS and CRM platforms, as well as digital marketing tools such as Google Analytics is an asset

Effective time management and project management

Proficient with Microsoft Office applications, especially Excel and PPT

Event planning & logistics

Detail oriented

Understanding of the not-for-profit sector, community organization and community investment models
 

Note: An equivalent combination of education and experience may be considered. 

What's In It For You? 

CED offers more than a competitive base salary to our employees. We have a comprehensive benefit plan that includes 100% employer paid benefit premiums, RRSP’s, a health care spending account, and a generous vacation and flex time policy. We are committed to our employee’s mental health and offer resilience training with Headversity, free counselling with an EAP program, in addition to paramedical coverage through our medical benefits plan. 

CED encourages and supports life-long learning and professional development. Employees are encouraged to access up to $2500 per year of funded professional development training opportunities. If you are looking for purpose driven work and are interested in joining us on our mission to diversify Calgary’s economy, we invite you to apply. 

EDI Commitment Statement 

Calgary Economic Development celebrates diversity and is committed to advancing Equity, Diversity and Inclusion (EDI). Through EDI, we create a path to success for all our employees, where they have equal opportunity for advancement, have the voice to contribute to our collective growth and development and work in an inclusive environment. 

We strongly believe in accessibility in the work we do and welcome requests to make the hiring process as accessible as possible. Accommodations are available for candidates on request during all aspects of the selection process. Please advise at any point and we will do our best to work with you to meet your needs. 

Calgary Economic Development adheres to the Alberta Human Rights Code. We encourage applications from Indigenous peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions. Please be aware that Calgary Economic Development is committed to having a safe work environment. 

To Apply 

Interested candidates should submit their cover letter and resume in confidence to:

calgaryeconomic.bamboohr.com/careers by 4:00pm, March 18, 2026.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.