Special Projects Specialist

Neptune Pacific Direct Line (NPDL) is experiencing a period of significant transformation. Formed in 2020, Neptune Pacific Line acquired Pacific Direct Line, bringing together two of the South Pacific’s top shipping and logistics companies to support the full supply chain of our customers in the region. NPDL is part of The Wonderful Company headquartered in Los Angeles, CA. Its other companies include FIJI Water, JUSTIN and Landmark Vineyards, Wonderful Citrus, Wonderful Pistachios, Teleflora, POM Wonderful and Suterra.

We are seeking a Special Projects Specialist to support our international company with diversified operations in the food and beverage industry, shipping and logistics sectors. This position combines the skills of project management with a strong understanding of corporate governance and corporate secretarial requirements in Singapore.

Compliance & Special Projects – General

• Manage specialized and customized projects across multiple business units and jurisdictions and collaborate with various teams (legal, business units, etc.) with clear timelines, milestones, and deliverables as assigned from time to time
• Support other statutory, regulatory and compliance activities and other specialized projects across all group entities in the Asia Pacific region (M&A, and other accounting, tax or corporate projects)
• Identify opportunities to improve compliance processes and controls and promoting a culture of compliance within the organization. 
• Assist with due diligence, audits and inquiries from regulatory bodies and external auditors

• Prepare project work plans, status reports and present findings to senior management

Corporate Governance Duties - Singapore

• Provide comprehensive corporate secretarial support for the Company’s Singapore incorporated entities
• Coordinate board meetings, annual general meetings and extraordinary general meetings
• Prepare board decks, agendas, and meeting materials for board and committee meetings in coordination with business units
• Manage the corporate calendar to ensure deadlines are met by various business reporting units and
• Draft accurate and comprehensive board minutes of all board, committee and shareholder meetings
• Ensure compliance with Singapore Companies Act, ACRA and relevant statutory requirements and maintain statutory registers and corporate records as required
• Work with external corporate secretarial providers as required in Singapore and other jurisdictions

Education & Professional Background

• Paralegal certification in Singapore with substantial corporate secretarial experience
• Relevant tertiary qualification -Law degree (LLB) from a recognized university in Singapore (desirable), OR
• Professional qualification as a Company Secretary in Singapore (desirable), OR
• PMP Certification in Singapore (desirable)

Experience

• Minimum 3-5 years of corporate secretarial experience
• Proven experience with Singapore corporate law and ACRA requirements
• Project management experience, preferably in regulatory or compliance matters
• Experience working with multiple entities and jurisdictions
• Background in shipping, logistics, or related industries would be an advantage

Technical Skills

• Strong knowledge of Singapore Companies Act and corporate governance principles
• General understanding of tax compliance, transfer pricing and international tax matters (advantageous)
• Proficiency in board portal software and corporate management systems
• Strong team coordination and stakeholder management abilities
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite

Key Competencies

• Strong attention to detail and accuracy, analytical and problem-solving capabilities
• Excellent organizational and time management skills with proven ability to manage multiple concurrent projects
• Ability to work independently while effectively leading and coordinating teams
• Exceptional communication and interpersonal skills for stakeholder management
• Professional demeanor and ability to interact with board members, senior executives, and cross-functional teams
• Highest standards of integrity and strict confidentiality, professional discretion, sound judgment and ethical conduct in managing sensitive corporate information, board materials and strategic business matters
• Experience working in multi-cultural and cross-functional team environments across Asia-Pacific, Oceania and US regions with competing priorities   
• Proactive approach to deadline management and process improvement

Our NPDL Contribution:

• Competitive benefits package (salary plus bonus)
• Hybrid working model
• Opportunity for development and internal mobility
• Company focused on wellness and health

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