Site Coordinator, Interlake Region

WEM is looking for a Site Coordinator who will manage activities, coordinate with Service Providers (WEM Centre Instructors) and  perform required administrative duties in a continuous intake structure. Monitor and assist in the planning and delivery of Skills for Success programming.

Qualifications and Requirements:

Completion of secondary school is usually required.

Completion of a one- or two-year college or other program for administrative assistants or previous clerical experience is required.

Demonstrate excellent organizational and management skills with an ability to identify, develop and coordinate events related to the WEM Centre and the Skills for Success field.

Ability to handle and maintain confidential information and data in a secure manner.

Strong leadership skills including the ability to be forward-looking, identify change and be innovative.

Detail-orientated and works with a high degree of accuracy.

Ability to multitask efficiently.

Ability to change focus readily to adapt to the immediate and ever-changing needs of WEM.

Excellent verbal and written communication skills, with attributes and knowledge of plain language.

Excellent technology skills: knowledge of computers, programs, and their operations.

Demonstrated ability to work independently, manage time effectively, and take initiative with minimal supervision, including during periods when serving as the sole staff member in the office.

Flexible and responsible team member.

Experience providing instructional support to WEM that meets the diverse needs of various learners is considered an asset.

Understanding of Skills for Success training and implementation of such is an asset.

Responsibilities:

In partnership with the Regional Manager – support the WEM vision, policies, and programs.

Establish first contact with learners and evaluate the needs of each learner during the intake process to determine if they are a good fit for WEM Centre Upskilling.

Aid in the day-to-day management of the WEM Centre and assist in organizing, planning, and scheduling WEM programs.

Support new and existing Service Providers (WEM Centre Instructors) with Skills for Success awareness, and program delivery strategies in order to set measurable learning outcomes for learners using the WEM Centre performance criteria.

Check in with learners on performance, resolve any issues related to their training and schedule and inform Service Providers (WEM Centre Instructors) of any findings or required changes.

Maintain Skills for Success focus, ensuring relevant material is used within the WEM Centre.

Must be professional and maintain good relationship with referral agencies.

Support the development of participants’ Employability and Skills for Success.

Be a positive representative of WEM.

Administration tasks:

Schedule Skills for Success assessments, intakes, and follow-up appointments for participants.

Create, update, and maintain filing systems organizing participant information within several areas for tracking, reporting and feedback purposes.

Establish and maintain all participant files with attendance, progress, skill gain and all other relevant Skills for Success information.

Record Skills for Success assessment outcomes and send results/outcomes to learners and Service Providers (WEM Centre Instructors).

Prepare ongoing periodic reports (monthly, quarterly, and annually) and a summary of participant progress and statistics.

Answer telephone calls from participants, co-workers, and the public answering questions and providing accurate information.

Receive and send electronic mail using a clear, professional, and pleasant message. 

Photocopy materials needed for the delivery of the drop-in classes and workshops at the WEM Centre. 

Prepare end-of-program certifications for successful program participants.

Schedule, plan and facilitate WEM Centre meetings for Service Providers (WEM Centre Instructors).

Record and prepare minutes of meetings.

Assist with the maintenance of technology resources, updates and preparation for other programming.

Maintain transparent and authentic communication within WEM and outside Organizations.

Update and report directly to the Regional Manager.

Other duties as assigned.

Instructional:

Facilitate Skills for Success assessments, both formal and informal.

Evaluate learner progress using assessment practices and debriefing learner about assessments results.

Support the Service Providers (WEM Centre Instructors) to monitor the needs of learners and customize their learning plan and materials as necessary to ensure Upskilling success. 

Plan and organize WEM resources to support the delivery of programming in the WEM Centre.

Type:  Part Time (20 hours per week)

The successful applicant will be based on-site in Selkirk, Manitoba office. Periodic travel will be required to support training requirements, and applicant must have access to their own vehicle.

Hourly rate: $25 per hour.

Applicants must be legally entitled to work in Canada.

Successful applicant will be required to provide the results of the below listed safety checks.

Vulnerable Persons Check

Driver’s Abstract Check

If you are seeking an opportunity to work with a dynamic Organization, please forward your cover letter and resume on demonstrating how you meet the qualifications (including a list of references) to Workplace Education Manitoba  no later than April 15, 2026.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. 

This position will remain open until filled.

We thank all who apply and advise that only those selected for further consideration will be contacted.