Site Clerk - 6-Month Contract

Job Title: Site Clerk – 6-month contract

Reporting To: Site Superintendent

Company: Tartan Homes

Location: Cornerstone Site in Russell Ontario

Salary Range: $55,000 - $60,000

About Us

Tartan is an Ottawa new home builder that has been building in communities across Canada’s capital for more than 50 years. Tartan homes are built better, look better, and live better - setting them apart from other builders. With high quality finishes, standard finished basements and more, it’s no wonder Tartan Homes are in a class all their own!

As part of the Taggart Group, Tartan is a proud, family-owned business benefiting from long-standing stability and continued growth, offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role

The Site Clerk supports the efficient day-to-day operations of a residential construction site by coordinating communications, scheduling trades, maintaining site documentation, and assisting with administrative tasks. This role helps ensure smooth collaboration between site staff, head office, and trades while keeping information organized and up to date. This is a full-time, six-month contract position.

Key Responsibilities:

Serve as the primary administrative support for the construction site, managing incoming communications from trades, suppliers, crews, and external stakeholders while coordinating information between the site team and head office.

Coordinate and schedule trades, utility providers, and municipal inspections in collaboration with the Site Superintendent and foremen to support efficient site operations.

Maintain accurate and organized site documentation, including contracts, change orders, inspection reports, permits, and other construction records.

Update scheduling and project information in the construction management system and maintain communication tools within the site office.

Support procurement and logistics by ordering site materials, tools, and office supplies as requested by the site team.

Manage site deliveries by verifying shipments, reviewing Bills of Lading and purchase orders, and ensuring packing slips and documentation are properly submitted to head office.

Assist with construction coordination tasks such as marking plans, reviewing construction documents, and supporting general site administration as required.

·         Other administrative tasks as assigned by the Site Superintendent or foremen.

Education and Experience Requirements:

·         High school diploma required

·         Minimum 3 years of office administration experience

·         Residential construction experience is an asset

·         Strong organizational, prioritization, and time management skills

·         Excellent verbal and written communication skills

·         Strong customer service orientation

·         Ability to maintain effective interpersonal relationships

Physical/Sensory Effort and Work Environment

You work in a loud, busy residential construction site environment year-round, indoors and outdoors, in all weather conditions.

You will sit for extended periods. You must be able to climb stairs and walk around the site for various tasks.

Overtime may be required as needed.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodation for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to [email protected] with your request.

Salary Range

The salary range shown reflects expected total annual compensation, including base pay, and bonuses.

Thank You for Considering Tartan Homes

Thank you for your interest in joining Tartan Homes. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Tartan Homes and are not eligible for compensation. AI may be used to screen and assess candidates.