Site Administrator

Eptec Group is a specialist contractor delivering asset preservation and rehabilitation services across the defence, marine, transport, and infrastructure sectors. Our expertise spans corrosion management, blasting and painting, structural remediation, waterproofing, cathodic protection, CFRP structural strengthening, and pipeline hazard assessments.

Eptec delivers across a diverse range of industry sectors, including naval, defence, marine, transport, and infrastructure. Recent projects undertaken by the Eptec include Peats Ferry Bridge, Burnett River Bridge, Brisbane Cross River Rail, Sydney Metro Trains, Hobart Class Air Warfare Destroyers (AWDs), Offshore Patrol Vessels (OPVs), Collins Class Submarine Full Cycle Dockings (FCDs) in South Australia, and now the Hunter Class Frigate Program.

About the role

Due to continued growth Eptec has an opportunity for a Site Administrator to join our team based at Osborne, SA. The successful candidate provide high quality, timely and professional administrative and customer service support to internal project staff and external customers, through the delivery of standardized, accurate and consistent process, with a key focus on continuous improvement.

Site-based at Osborne, SA

Full time role working Monday - Friday

Great role for someone who enjoys structure, organisation and variety

Key Duties and Responsibilities include:

Build and maintain strong relationships with internal and external customers.

Be a first point of contact for customer enquiries, providing accurate support and advice, via telephone and written communication.

Liaise with and coordinate induction processes for new hires and existing staff, and collate documentation required to meet site induction requirements within required timeframes.

Maintain training/skills requirement gap analysis and coordinate with internal stakeholders to arrange training.

In conjunction with Supervisor, reporting of incidents including injuries, plant and equipment damage, and environmental impacts.

Reconcile daily timesheets for accuracy against sign-on registers and investigate any discrepancies; accurate data entry of hours within deadlines; and liaising with payroll. 

Create and process purchase orders; check and process supplier invoices for goods received; and follow up and resolve any discrepancies.

Produce project tracking reports as required. 

Skills and Experience:

Minimum 1-2 year’s site/office administration experience, with strong skills in customer service skills gained from within an office environment.

Relevant Diploma (desirable).

Excellent skills in written and verbal communication.

Proven experience in the administration and management of financial records such as expenses, invoices, and purchase requisitions.

Intermediate to advanced level of the MS Office suite of products (including Word, Excel, Outlook, PowerPoint), and an understanding of CRM software is highly desirable.

Ability to work within a team and build relationships.

Join a dynamic team

At Eptec, our values foster a collaborative, caring, performance-focused culture that supports a safe and secure working environment for all our teams, stakeholders and clients.  We are committed to a workplace culture that strongly supports diversity and inclusion and we welcome applications from across the community.

We are keen to invest in individuals with the right attitude, who want to progress their career.  We will support the successful candidate with training and development, and we provide a great working environment with highly competitive remuneration.

The successful candidate will be required to pass a pre-employment process including a medical and police check.

To find out more about EPTEC please view our website at: www.eptec.com.au 

To apply for this position please click ‘Apply Now’

Eptec does not accept unsolicited resumes from recruitment agencies. We will not be responsible for any fees related to unsolicited resumes received.