Site Administration Coordinator (m/f/d)

YOUR PROJECT ASSIGNMENT

TEICON ENGINEERING invites you to join an ambitious project in Tarragona, where we're constructing a state-of-the-art facility for the production of industrial gases. This role is your chance to lead efforts on a massive project involving superstructures for methane and ethylene production, set to be transported to the United States.

Project Location: Construction site assignment
Start of Work: 1 May 2026
Completion of Work: 7 April 2026
Contract Type: Fixed-term employment or freelance contract
Duration: Project based
Workload: Full time on site
Accommodation (if required): Reimbursed on the basis of submitted receipts. Maximum amount to be defined with Subcontracts Management.
Local Transport (if required): Reimbursed on the basis of submitted receipts. Maximum amount to be defined with Subcontracts Management.
YOUR RESPONSIBILITIES
You coordinate and execute all administrative services required at the construction site, ensuring compliance with project schedule, cost targets and local regulations.
You support personnel mobilisation, recruitment of local resources and coordination of vendor representatives according to project planning.
You organise travel arrangements, visa processes, vehicle rentals, accommodation, catering and onsite transport for project personnel.
You ensure proper timekeeping for staff and external personnel, including verification of attendance, working hours and support during emergency drills.
You prepare the Site Book with essential information for incoming personnel and coordinate the maintenance of site offices and temporary site facilities including utilities and IT communication.
You manage local procurement for temporary materials and consumables, and administer petty cash and accounts where delegated.
You prepare and maintain documentation for tax compliance, insurance cases, damage reports, deficiencies and back charge procedures.
You support the reuse, recycling or sale of surplus materials and maintain accurate records of all associated transactions.
You document, archive and maintain all approvals, item lists, bids, receipts, invoices and other project relevant records.
You take over additional project specific tasks as assigned by the Project Manager, Site Manager or Site Procurement Manager.
YOUR PROFILE
You have professional experience in administrative coordination on industrial construction sites.
You are familiar with mobilisation processes, local logistics, accommodation coordination, personnel support and site organisation.
You work in a structured, reliable and service oriented manner and communicate effectively with international project teams.
You are willing to work full time on site and adapt to project specific requirements.