[SG] Senior Executive, Space & Material Planning

About the team

Our General Health Services team is critical to the success of Doctor Anywhere. We are a hybrid team of operation and healthcare professionals who oversee Doctor Anywhere ’s medical operations including Online & Offline GP services, mobile clinic, health screening and radiology services. With our patients as top priority, our team works closely together to deliver the benefits of innovative medical technology.

About the role

The Senior Executive, Space & Material Planning is responsible for managing the planning, tracking, and replenishment of consumables while ensuring the smooth operation and maintenance of facilities. This role requires strong organizational skills, cross-functional coordination, resourcefulness and an eye for both operational efficiency and compliance.

This role is primarily based in Tai Seng, Singapore and reports directly to the Manager, Space & Material Planning.

A summary of the key responsibilities are as follows:

Facilities Management Support

Monitor routine maintenance schedules and coordinate facility repairs or service calls.

Conduct regular inspections to ensure cleanliness, safety, and functionality of facilities.

Support space planning and office layout adjustments.

Liaise with contractors, vendors, and internal teams to resolve facilities-related issues.

Assist with emergency response procedures and maintain proper documentation of building-related incidents / issues.

Consumables Planning & Management

Support the storage and distribution of consumables (e.g., medical, cleaning and office supplies).

Coordinate with procurement and suppliers to ensure timely and accurate ordering and delivery.

Maintain and update the consumables management database.

Reporting & Compliance

Maintain and update logs, checklists and records related to  consumable usage, maintenance/repairs, facilities incidents, and service status.

Monitor and assist in documenting compliance with health, safety, and environmental regulations.

Support sustainability initiatives involving materials or building systems.

Contribute to the development and maintenance of SOPs and process improvements for the Space & Materials function.

About you

Min. NITEC or Diploma in Facilities Management, Logistics, Business Administration, or a related field.

Minimum 2–4 years of experience in facilities coordination. Experience in inventory management would be a plus 

Proficiency in Microsoft and Google tools (e.g. Google docs, sheets, slides, Gmail)

Strong planning and organizational skills

Attention to detail and data accuracy

Problem-solving and incident management

Good interpersonal and communication skills

Familiarity with facility maintenance processes and vendor management

Willingness to be hands on to manage simple repairs

This is a 5.5-day work week role.

Willingness to work in the evenings and on weekends and Public Holidays, where required, to oversee facility repairs or events scheduled outside of normal operating hours.

Willingness to travel to various locations, including our clinics and health screening centre where required.

Comfortable working independently on daily tasks and taking initiative when required

A start-up attitude - you take full ownership of things that you do, willing to go out of your comfort zones and take on new challenges. 

Comfortable with ambiguity and flexible to learn new things - we’re not done growing, and heading into uncharted territories is part of the fun!

About Doctor Anywhere

Doctor Anywhere (DA) is a regional tech-enabled, omnichannel healthcare provider delivering care to 2.5 million users across 6 countries in Southeast Asia. Founded in 2017 with a mission to make healthcare simple, accessible, and efficient for all, DA leverages technology to enable individuals towards preventive, long-term health via holistic offerings including our telehealth app, physical clinics and pharmacies, mental wellness, specialist consults, and also an online health & wellness marketplace for supplements, healthy snacks, home-based health screening and vaccinations.

DA’s goal is to build a regional digital healthcare ecosystem, advanced by the 3,000 GPs and specialists within our regional network, over 1,000 corporate organizations, and 25 regional insurers we work with. Grounded in our motto “Keep Going, Keep Growing”, our team strives towards excellence, with innovation and collaboration at our core, and values diversity in perspectives brought by every member. Join us in our mission to transform Southeast Asia’s healthcare future!

Not for you? We have other opportunities that may interest you or someone you know. Feel free to visit us at our careers page - https://doctoranywhere.com/job-listing/ for more information.