Service Provider-Designing and production of event Stage, Backdrop, Exhibition booths and project materials

CONSULTANCY:
Designing and production of event Stage, Backdrop, Exhibition booths and project materials

LOCATION: Ghana

REPORTS TO:  Project Director, ACTIVATE Project

APPLICATION DEADLINE: 15th
April 2026

WUSC Background

World University Service of Canada (WUSC) is a leading Canadian international development organization dedicated to expanding education, economic, and empowerment opportunities to improve the lives of disadvantaged youth globally, particularly young women and refugees. WUSC envisions a world where all young people can thrive in safe, secure, and supportive environments; access high-quality education from early childhood through adulthood; secure fair, decent, and fulfilling economic opportunities; and actively participate in the development of their societies.

WUSC works as a facilitator and convener, bringing together diverse stakeholders to address complex development challenges at a systems level. The organization leverages a broad network spanning civil society, post-secondary institutions, the private sector, and youth themselves to design and implement initiatives that generate sustainable, long-term impact.

WUSC operates in over 25 countries across Africa, Asia, the Middle East, and Latin America, with an annual budget exceeding CAD 45 million and more than 300 staff globally. WUSC implements development projects in collaboration with donors such as Global Affairs Canada (GAC), the UK Foreign, Commonwealth and Development Office (FCDO), and the Mastercard Foundation.

In Ghana, WUSC has worked since 1997, contributing to national development priorities through partnerships with the Government of Ghana, civil society organizations, private sector actors, and other key stakeholders. WUSC has co-designed and implemented innovative youth-focused programs, particularly in business environment reform and Technical and Vocational Education and Training (TVET), to improve employment and entrepreneurship outcomes nationwide.

ACTIVATE Project Background

Accelerating Change Through InnoVation in Agricultural TVET (ACTIVATE) is a five-year national initiative aimed at improving the well-being and resilience of young women and men by strengthening an industry-led, demand-driven Agricultural Technical and Vocational Education and Training (ATVET) system in Ghana.

The program blends education and skills training while fostering collaboration among public and private sector actors, academia, and agricultural value chain stakeholders. ACTIVATE addresses key challenges in agriculture and adjacent sectors, prioritizing youth aspirations integrating a strong gender and inclusion (targeted at persons with disability and forcibly displaced) lens.

Over its five-year lifespan, ACTIVATE will reach more than 80,340 individuals, including approximately 79,360 youth aged 15–35. Youth will be engaged through:

Market-relevant, high-quality skills training in agricultural sub-sectors such as agro-processing, vegetables and primary processing, fabrication and maintenance, and specialized services.

Non-formal and informal training modalities (improved apprenticeships, on-farm/on-the-job training, Recognition of Prior Learning), targeting approximately 65% of participants.

Formal ATVET institutional training, including job readiness, career guidance, employment referral, and workplace experience learning.

The program aims to achieve employment outcomes (wage or self-employment) for approximately 68,289 youth (85% of participants), with at least 70% being young women. By strengthening a more inclusive, gender-responsive, and market-relevant ATVET system, ACTIVATE seeks to deliver lasting impact beyond the project lifecycle.

Consultancy Background and Purpose

To enhance visibility and awareness, a launch plan is underway and requires the services of a creative agency/consultant to assist with designing and producing required materials for the launch event.

The consultant will design and produce high quality materials including project materials, brand collaterals, event stage and backdrops as well as exhibition booths and  also provide  photography and videography services.

The duration of consultancy is for two (2) weeks or one (1) month period, renewable based on performance and project needs.

The purpose of the consultancy is to design and produce collateral for the launch event.

SCOPE OF WORK

The consultant will be responsible for the following components:

4.1 Designing and production of event/brand collaterals, projects materials, photography and videography services

KEY RESPONSIBILITIES AND ACTIVITIES

In collaboration with key stakeholders, the Contractor will design and produce event collaterals and project materials/ documents

SPECIFIC DELIVERABLES

Rent and brand 1 event stage and 3 backdrop materials  

Design and produce a miniature 3D version of the ATVET brand Identityfor a memorable unveiling  

Design and produce project materials such as training manuals(A4 size)quantity  to be decided when selected

Design and produce of 20 Agricultural trade profiles

Design and produce of 16 exhibition booths

Assist with mounting the event stage and backdrops

Assist with mounting exhibition booths  

Provide photography and videography services for the launch event

QUALIFICATIONS

Demonstrate experience in developing and producing quality brand collaterals

Experience working with young people of diverse age, gender ability and nationality status.

A technical team lead with 10–15 years of professional experiencein communications, creative design and production

Lead consultant must be a member of a recognized professional marketing body (e.g., CIM, CIMG) and hold a Master’s degree in Communications, graphic designing and with a creative agency

Proven experience working with international brands, particularly within the international development sector/ INGO

Strong creative vision with a clear focus on quality and value for money.

NOTE

Selection will be conducted through a competitive tendering process in accordance with the WUSC Procurement Manual and is open to all eligible firms registered under the laws of the Republic of Ghana

Interested firms must submit a technical proposal and proposed prices outlining how the services will be delivered

A financial proposal/budget for each item must be included

Selection will be based on creativity, value for money, responsiveness, and ability to deliver within timelines

Applicants must submit a portfolio of previous work and reference contact details.

SELECTION CRITERIA

Criteria

Weight

Understanding of the assignment                         10%

Previous designing and producing works             15%

Relevant past experience                                        10%

Creativity and ingenuity                                          20%

Financial budget                                                       30%

Flexibility and responsiveness                                 5%

Inclusion of equity deserving groups in designs     10%

APPLICATION DETAILS

Interested applicants should submit both technical and financial proposals (including estimated level of effort) to the link below by 15th
April 2026

NB: the proposals will be reviewed on a rolling basis

Only shortlisted applicants will be contacted. WUSC reserves the right to evaluate and engage applicants prior to the closing date.

WUSC promotes equality, inclusion, and sustainable development worldwide. All staff, consultants, and partners are expected to uphold the organization’s values of responsibility, respect, honesty, and professional excellence. WUSC adheres to strict safeguarding principles and maintains zero tolerance for harassment, coercion, sexual exploitation, or abuse in any form.