Senior Specialist - Payroll, South Europe

In short

Our Talent (HR) team is heavily expanding to support On’s explosive growth, and we are looking for an enthusiastic person to join us as Senior Payroll Specialist in the Talent Operations Team. This role is for someone who has experience in Payroll Operations, ideally in a fast-paced, scale-up and retail environment. The role is ideal for someone who enjoys researching new challenges, appreciates a streamlined and supportive process, and has a passion for innovative solutions. While France & Italy will be your main focus, you will also support other EMEA entities.

Your Team:

Being part of the Talent team at On means doing things differently, we don’t do things just because they are what “HR does”. We build, grow, enable and empower the team to drive the future of On. The Talent Operations team strives to create and deliver a seamless and positive employee experience at all times. Because this is what matters to us. Because we are On.

Mission:

• Process and manage the end-to-end payroll cycle in France, Italy, Spain and Portugal, ensuring accuracy and compliance with relevant regulations:

• Preparation of payroll input for your external vendors, including regular pay, overtime, bonuses, benefit in kind and applicable deductions

• Reviewing the payroll drafts provided by the external vendors, ensuring payroll accuracy in alignment with local payroll regulations

• Managing different payroll schedules incl. Retail and ensuring timely salary payments and payslip distribution

• Delivering month-end payroll reports to the finance team, reconcile payroll accounts and resolve any discrepancies identified together with Finance

• Responsible for enrolling our team members into local benefits, such as health insurance and pension schemes.Address payroll-related inquiries and issues from employees and business leaders in a timely and professional manner

• Prepare by law mandatory payroll documents such as Attestation employeur, Certificat de travail and others depending on the country specifics

• Collaborate with Talent and Finance teams to ensure seamless integration between payroll, HR & Finance systems

• Own the country specific solution for data integration or data feed between On systems (Workday) and external payroll vendor

• Communication with authorities, insurances and other benefit providers in respective countries

• Collaboration with internal teams such as HR specialists, Business Partners and Total Rewards, to drive forward new initiatives.

• Design the payroll process in your respective countries in alignment with internal SOX controls, and contribute to the continuous optimization and automation of existing payroll process and systems

• Set up of payroll operations in new markets/entities, in collaboration with regional lead, local HR Specialist and other internal On teams

• Conduct regular audits of payroll records to ensure accuracy and compliance

• Responsible for our ESS (equity) and fringe benefits reporting through payroll

• Ensure compliance with more complex employment setups, such as cross-border employment or relocation cases

• Eagerness to take over more payroll countries, as we open new markets.

Your story:

• 4+ years work experience in payroll in France or Italy. Any other country is a plus

• Experience in payroll for Retail population for any of the countries of scope is a huge plus

• Excellent operational, legislative and best practice payroll knowledge in France or Italy

• Excellent stakeholder management, attention to detail, used to handling confidential data, and analytical approach

• Experience working with external payroll providers

• Excellent excel skills

• Fluency in English and at least one other local language. Any other language is a plus