Senior Secretary & Administrative Officer (1 year contract)

Senior Secretary & Administrative Officer (1 year contract)

Country: Singapore

This role is responsible in providing administrative support to the Singapore branch.

Key Responsibilities

• Liaise with vendors and service providers. Assist in procurement of office supplies, vendor selection and service /contract management and renewal. Raise new vendor on-boarding application as appropriate and follow through vendor process.
• Manage the office admin related payment especially reviewing expense claims and checking invoices against purchase/service orders, quotations and contracts.
• Support logistics of office activities and business events, such as regular breakfast/tea provision, town hall, annual dinner, office training, seminars, offsite, premium gifts, client gift register.
• Interface with building management team and vendor for daily facilities services, repair and maintenance, etc.
• Assist in logistics for staff on-boarding and termination
• Support office reconfiguration, renovation and relocation.
• Book air-tickets and hotels, apply business visas and coordinate other logistics for executives travelling overseas.
• Answer incoming calls, greet visitors, handle mail/courier, arrange meeting room, etc. 
• Provide occasional pantry service support such as serving tea and coffee for visitors.
• Support office health and safety arrangements, e.g. pandemic related measures, set up and reports.
• Perform as local coordinator to support ad hoc regional project work or assignment when needed, assigned by your manager.

Requirements

• Secondary education with minimum 5 years’ working experience in office administration.
• Good command of spoken & written English.
• Good communication skills and PC skills (Microsoft Office).
• Proactive, detail oriented, independent, open-minded, diligent, organized with strong time management skills and a team player. 
• Previous experience in financial institutions / banks will be an advantage.