Senior Sales Assistant

Job Title: Senior Sales Assistant (full-time)

Reports to: Sales Representative

Company: Tamarack Homes

Location: Kingston

Tamarack Homes

Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when

Harold Taggart began building homes for returning war veterans. Since then we have built

thousands of homes in communities across the Ottawa and Kingston regions. We take pride in

quality workmanship and creating homes that are more than just houses. The communities we

construct are built on excellence and attention to detail. Today, Tamarack Homes continues to

be one of the most sought-after home builders in eastern Ontario

Position Description:

The Senior Sales Assistant plays a critical role in supporting sales operations and delivering a seamless customer experience. This role acts as the operational backbone of the sales centre, ensuring accurate documentation, maintaining CRM integrity, supporting compliance requirements, and coordinating reporting and administrative processes.

This position combines customer-facing support with back-end administration, ensuring efficiency, accuracy, and a consistent Tamarack brand experience across all touchpoints.

Major Responsibilities:

Sales Operations & Administration

Prepare and process Agreements of Purchase and Sale (APS) and related documentation

Ensure all compliance requirements (FINTRAC, Tarion, disclosures, co-broke forms) are completed accurately and on time

Maintain complete and organized purchaser files

Support sales reporting (weekly traffic, performance, and ad hoc reports)

Maintain accurate and up-to-date records in CRM and support data integrity

Assist with internal reporting and coordination across teams

Customer Experience & Sales Support

Act as the first point of contact in the Sales Centre, greeting and assisting clients

Provide general information on homes, pricing, communities, and promotions

Support lead tracking and handoff to Sales Representatives

Assist with purchaser file setup, follow-ups, and overall client experience

Marketing & Model Home Operations

Ensure model homes and sales centres are clean, organized, and presentation-ready

Maintain current price sheets, marketing materials, and handouts

Review website and MLS listings regularly to ensure accuracy and consistency

Assist with preparation of promotional materials and sales collateral

Cross-Functional Coordination

Liaise with internal teams (Sales, Marketing, Construction, and Admin) to ensure smooth operations

Support coordination of closing-related tasks (including purchaser touchpoints such as gift arrangements)

Identify opportunities to improve processes and support operational efficiency

All other duties as requested by the Sales Representatives.

Statement of Qualifications:

Knowledge, Skills and Abilities:

A high school diploma is required. A post-secondary education in business administration, interior design or decorating, or related field would be considered an asset.

One to two years of experience in an administration role, sales and/or new home building process would be considered an asset.

The ability to thrive in a team-based environment, as well as the ability to take initiative.

Demonstrated excellent communication skills, both verbal and written.

The ability to build and maintain interpersonal relationships with clients, suppliers and coworkers.

Excellent organizational, prioritization and time management skills.

The ability to be flexible, with a willingness to learn, adapt and adjust to the changing needs of the client.

Administrative skills with knowledge Microsoft Office skills (Word, Excel, PowerPoint) and Outlook for the purposes of data entry.

Bilingual in French and English is considered an asset.

Physical/Sensory Effort/Work Environment:

Busy, and at times, a loud work environment.

Must be of good physical condition to perform various duties in and around all parts of the model home.

Sitting and/or standing for long periods of time.

Application
All candidates are asked to apply via the following link: taggartgroup.bamboohr.com/jobs.

We thank all candidates for their interest, however only applicants selected for an interview will be contacted.

For more information on our company, please visit: http://www.taggartgroup.ca.

Salary Range

The posted salary range represents the expected total annual compensation, including both base salary and commission. 

Accommodation

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression. 

In accordance with the Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to [email protected] with your request. Your information will be treated as confidential.