Senior Purchasing Manager

About us:

FlexTrade Systems is a provider of customized multi-asset execution and order management trading solutions for buy- and sell-side financial institutions. Through deep client partnerships with some of the world's largest, most complex and demanding capital markets firms, we develop the flexible tools, technology and innovation that deliver our clients a competitive edge. Our globally distributed engineering teams focus on adaptable technology and open architecture to develop highly sophisticated trading solutions that can automate and scale with your business strategies.

At FlexTrade, we hold our values close to heart, with pride and gratitude, as they guide us in everything that we do. We are dedicated to giving our clients a competitive edge, taking ownership of our responsibilities, being flexible to adapt to ever changing environment and technology, bringing integrity to ever interaction and we continue to improve, grow together and collaborate as one team. All of these while having Fun truly makes FlexTrade a wonderful place to work.

Position Overview

FlexTrade Systems is seeking a Senior Purchasing Manager / Procurement Lead to establish and scale the company’s enterprise-wide procurement function. Reporting directly to the Chief Operating Officer, with a dotted-line partnership to the Senior Vice President of Finance, this role is a critical operational leadership position responsible for cost discipline, vendor governance, and scalable procurement practices across a global technology organization.

The role will have direct responsibility for managing an estimated $20–$40 million in annual spend, spanning IT infrastructure, software licensing, cloud services, professional services, and other more traditional enterprise purchasing categories (travel, facilities, etc). Initially operating as a hands-on individual contributor, the successful candidate will design procurement strategy, policies, and controls from the ground up, with the opportunity to build and lead a small procurement team as the function matures and business scales.

This position requires a pragmatic, commercially strong procurement leader who can balance speed, reliability, and cost optimization in a mission-critical fintech environment.

Key Responsibilities

Strategic Procurement Leadership

• Establish and execute a comprehensive procurement strategy aligned with FlexTrade’s operational priorities, financial objectives, and growth trajectory

• Serve as the primary procurement partner to the COO and senior business leaders, translating operational requirements into effective and proactive sourcing and purchasing solutions

• Design and implement procurement policies, approval frameworks, and governance standards to ensure efficiency, transparency, and compliance

• Build scalable procurement processes capable of supporting a global, multi-office organization

IT & Technology Procurement (Core Focus)

• Lead procurement for all IT hardware, including servers, workstations, networking equipment, and infrastructure supporting high-performance trading systems

• Manage software licensing and SaaS procurement across development, testing, and production environments

• Oversee sourcing of cloud infrastructure, managed services, professional services, and technical support contracts

• Partner closely with IT leadership to forecast technology needs, evaluate technical requirements, and ensure procurement decisions support the product roadmap

• Negotiate complex commercial agreements, including enterprise license agreements, master service agreements, and multi-year contracts

Enterprise-Wide Purchasing

• Manage procurement across non-IT categories including facilities, office operations, professional services, marketing, and general operational spend

• Coordinate purchasing activities across global offices in North America, Europe, and Asia

• Establish preferred supplier programs and long-term vendor relationships to ensure service quality, reliability, and competitive pricing

• Implement spend visibility and reporting to support budgeting, forecasting, and executive decision-making

Vendor & Contract Management

• Source, evaluate, and onboard vendors based on capability, financial stability, risk profile, and alignment with FlexTrade’s requirements

• Lead commercial negotiations to optimize pricing, terms, and service levels while mitigating operational and financial risk

• Manage the full contract lifecycle in partnership with Legal and Finance, including drafting, review, execution, renewals, and amendments

• Monitor vendor performance, proactively resolve issues, and conduct periodic reviews with strategic suppliers

Financial Governance & Cross-Functional Partnership

• Partner with the SVP of Finance on budget planning, cash-flow considerations, and financial controls related to vendor spend

• Ensure procurement activities align with audit requirements, internal controls, and financial governance standards

• Provide regular reporting to executive leadership on spend trends, savings initiatives, vendor concentration, and risk exposure

• Establish and manage a clear mechanism to identify, track, and allocate customer-specific pass-through costs (e.g., connectivity, hardware, software licenses, data, cloud resources, or services procured on behalf of specific clients)

• Work closely with Billing and Finance to support timely and accurate pass-through invoicing

Team Development & Capability Build-Out

• Initially operate as a hands-on procurement leader managing day-to-day purchasing activities

• Build and develop a small, high-performing procurement team as the organization and spend profile scale

• Design purchasing workflows, approval hierarchies, and delegation frameworks to support efficient operations

• Evaluate and implement procurement tools such as e-procurement platforms, contract lifecycle management systems, and spend analytics solutions