Senior Project Manager (Office of Strategic Partnerships, Mayor’s Office)

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Strategic Partnerships (OSP) plays a crucial role in addressing Philadelphia’s diverse needs by cultivating and mobilizing resources from private, nonprofit, and philanthropic sectors throughout the region. Taking a comprehensive approach, the office aligns external support with city initiatives to enhance service delivery, expand community programs, and address key issues affecting residents. By fostering collaborations across sectors, the Office of Strategic Partnerships strengthens Philadelphia’s social and economic fabric, working to ensure that all partnerships are strategically focused on creating sustainable impact and advancing the city’s goals.

Position Summary

Deputy Director of Strategic Initiatives

Reporting to the Deputy Director, the Senior Project Manager will have both internal and external facing responsibilities ranging from project and prospect management, marketing and communications and framing key approaches. The Sr. Project Manager will partner closely with the Chief Strategy and Partnership Officer and Deputy Director for Strategic Investments to plan OSP’s future growth and strategic response to Philadelphia’s needs. The Office of Strategic Partnerships (OSP) seeks a results-oriented Sr. Project Manager to spearhead the design, implementation, and sustainability of innovative initiatives, practices, and strategic partnerships, aligning them with the overarching goal of making Philadelphia the safest, cleanest, and greenest city with economic opportunity for all.

Essential Functions:

Project Management

• Assist with the implementation and ongoing monitoring of a comprehensive grants lifecycle Customer Relationship Management (CRM) system to enhance the management of donor, funder and partners relationships.
• Develop and maintain a list of funder opportunities for department portfolio, ensuring accuracy, completeness, and up-to-date information for seamless donor communication and reporting.
• Provide ongoing support to staff on CRM usage, including system features, data entry protocols, and best practices for donor stewardship.
• Monitor and report on CRM activity, ensuring all donor engagements, proposals, and communications are tracked and compliant with organizational standards and timelines.
• Ensure that CRM data integrity is maintained by regularly auditing records and overseeing data validation processes

Prospect Management:

• Support the Chief Strategy and Partnership Officer and Deputy Director with working across City departments to facilitate successful partnership projects.
• Support cultivation and maintaining strong relationships with individual donors, foundations, corporations, and other key stakeholders.
• Assist with coordination, grant writing, and approval of applications to secure funding and resources for City projects through grants, sponsorships, and donations from external partners.
• Track partnership outcomes and ensure accountability for reporting requirements and deliverables.

Support Strategic Philanthropy Planning:

• Assist departments in developing philanthropic strategies by providing data insights, identifying funding opportunities, and aligning department needs with overall City goals.
• Evaluate the current philanthropic activities, history, and resources available across City departments, identifying strengths, gaps, and opportunities for improvement.
• Work closely with each assigned department to identify and assess their philanthropic goals, needs, and resource requirements for current and upcoming initiatives.
• Ensure departments are provided with the necessary resources, tools, and support for effective philanthropic planning and implementation.
• Create and maintain a comprehensive inventory of available philanthropic resources to ensure departments are fully supported in their partnership efforts.
• Track the usage and effectiveness of philanthropic resources, providing regular updates and recommendations for improvements or adjustments as needed.

Marketing and Communication:

• Develop, update, and maintain the Office of Strategic Partnerships’ City webpage, ensuring accurate and timely information for internal and external audiences, including office overview content and links to the CRM.
• Prepare and maintain clear process maps and written guidance documenting funding request, approval, and post-award workflows for City departments, and post materials in the CRM as required.
• Draft and edit written materials such as grant proposals, talking points, briefing documents, and presentation content to support partnership development and fundraising activities.
• Gather and organize programmatic and funding-related data to support the preparation of written communications and presentation materials.
• Monitor and manage the Office of Strategic Partnerships’ shared email inbox by reviewing incoming messages, responding to routine inquiries, and escalating complex or time-sensitive items to senior staff.
• Ensure written communications, web content, and process documentation are consistent, accurate, and aligned with City and OSP messaging standards.

• Degree in public administration, business administration, non-profit management, or a related field. Master’s degree (preferred).
• Minimum 5 years of experience in developing and managing strategic partnerships with foundations and other philanthropic organizations.
• Proven track record of success in designing and implementing innovative programs and initiatives.
• Excellent communication, collaboration, and interpersonal skills.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $87,000 - $107,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx