Senior Procurement Officer (IT Procurement Experience)

We are looking for a proactive and detail-oriented Procurement Officer to manage the end-to-end purchasing process and support the successful delivery of customer solutions. The role involves sourcing hardware, equipment, and services in line with approved quotes, while coordinating closely with engineers, sales, operations, and external vendors.

The ideal candidate will have strong organisational and communication skills, be comfortable managing multiple priorities, and work independently using digital tools and systems. In addition to handling procurement activities accurately and efficiently, the role also contributes to improving processes, driving purchasing efficiencies, and supporting informed commercial decisions as the procurement function evolves.

Duties and Responsibilities::
• Manage the end-to-end procurement process following customer quote approval
• Source hardware, equipment, and services through approved vendors and partner networks
• Create, manage, and track purchase orders and sales orders using internal systems
• Coordinate closely with engineering teams to confirm product suitability, availability, and alternatives where required
• Provide clear internal communication on order status, delivery timelines, and any changes or risks
• Maintain ongoing relationships with suppliers to ensure competitive pricing and reliable supply
• Monitor vendor promotions, incentives, and special offers and communicate relevant opportunities to internal teams
• Support sales and engineering teams by identifying cost-effective purchasing options and incentive-led opportunities
• Ensure procurement records, documentation, and approvals are accurate and up to date
• Perform due diligence to confirm alignment between quotes, purchase orders, and invoices
• Contribute to the ongoing refinement and maturity of procurement processes and workflows
• • Support knowledge sharing and documentation to ensure continuity and scalability within the procurement function

Required Experience/Skills::
• Demonstrated experience in a procurement, purchasing, or supply chain role
• Experience working with external vendors, distributors, or partner networks
• Strong understanding of procurement processes and the importance of governance and accuracy
• Ability to manage multiple concurrent orders and competing priorities
• Experience supporting technical, engineering, or project-based teams (highly regarded)
• Comfortable working in an environment where processes are evolving and improving

Systems & Tools (training provided where required):

• Quote and order management systems (e.g. ConnectWise Quote Manager or similar)
• Ticketing platforms (e.g. Autotask or similar)
• Accounting or finance systems (e.g. Xero or similar)