Senior Payroll Specialist

The Senior Payroll Specialist is responsible for company payroll functions, ensuring pay is processed on time, accurately, and in compliance with government and state regulations and for assisting the Payroll Manager with audits, trainings, and tax payments. The Senior Payroll Specialist will assist the team with hiring and terminating employees, keeping employee’s files up to date, and for processing payrolls for multiple states. Other duties and functions may include union reporting, garnishments, and certified payroll.

Key Responsibilities:

Payroll Workflow: Independently run inhouse, full-cycle payrolls for various states accurately and in a timely manner, meeting payroll deadlines and requirements.

Payroll Updates: Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates, to reflect current employee status.

Payroll Taxes: File daily, weekly, monthly, and quarterly payroll tax payments and maintain compliance with federal, state, and local deadlines.

Record Keeping: Prepare and maintain accurate records and reports of payroll transactions, ensuring they are up-to-date and readily accessible.

Team Leadership: Assist management with providing training to the team and be a first in line approachable teammate for day to day questions. Take questions to manager when warranted.

Audits: Assist with running reports, pulling documentation, and gathering all required documents requested for regular audits. 

Regulatory Compliance: Ensure all payroll records comply with company policies and legal regulations, including wage and hour laws, garnishments, and benefit deductions.

Qualifications:

Experience: 5 or more years of In-House payroll processing experience. Union experience highly preferred. Constructions experience highly preferred.

Skills: Strong analytical and problem-solving skills, with a keen attention to detail. Excellent communication and leadership abilities. Must be able to work in a fast paced environment with an emphasis on minimizing human error.

Technical Knowledge: Proficiency with payroll processing systems and software, along with a solid understanding of payroll regulations.

Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred; relevant payroll certifications (e.g., CPP - Certified Payroll Professional) are a plus and can be used in lieu of a degree.

Attributes: Highly organized, with the ability to manage multiple tasks and priorities in a fast-paced environment. Proactive in identifying potential errors and bringing questions to the payroll managers attention. 

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements,  HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.