Senior Payroll Specialist

ABOUT US:

U.S. Multimodal Group (USMMG) is a company that specializes in providing comprehensive transportation and logistics solutions. The company operates across various modes of transport including truckload and intermodal, offering a seamless and integrated service to ensure efficient and timely delivery of goods. Its expertise lies in coordinating and managing complex logistics operations, catering to diverse client needs with customized solutions. By leveraging advanced technology, strategic planning, and a vast network of resources, U.S. Multimodal aims to optimize supply chains, reduce operational costs, and enhance overall customer service in the transportation sector.

JOB SUMMARY:

U.S. Multimodal is seeking a hands-on and experienced Payroll Specialist. You will be responsible for ensuring accurate and timely processing of employee and Driver payroll in compliance with federal, state, and local regulations. This role involves maintaining payroll records, verifying timekeeping data, calculating wages, deductions, and benefits, and resolving payroll discrepancies. The Payroll Specialist collaborates with HR and Finance teams to ensure proper reporting and adherence to company policies. Strong attention to detail, confidentiality, and knowledge of payroll systems and tax regulations are essential for success in this position.

This job is on-site full-time in Franklin, TN.  There is no relocation assistance for this opportunity. 

Must be legally authorized to work in the United States. Employment eligibility will be verified through E-Verify, and a background check is required.

Key Responsibilities:

Process weekly/bi-weekly/semi-monthly payroll accurately and timely, including wage calculations, deductions, bonuses, garnishments, and taxes.

Review timecards for accuracy, ensuring proper approvals and correcting errors prior to payroll processing.

Maintain and update employee payroll records including wage changes, cost center changes, status changes, PTO balances, and benefit deductions.

Ensure compliance with federal, state, and local payroll laws and regulations.

Manage payroll system data entry and support HRIS updates related to pay changes, new hires, terminations, and leave

Reconcile payroll data each cycle ensuring accuracy between hours worked, pay rates, and employee records.

Prepare payroll reports and overtime analysis, and payroll audits.

Provide payroll support to employees by addressing inquiries related to paychecks, deductions, taxes, or timekeeping entries.

Assist with year-end payroll activities including W-2 preparation, taxable fringe reconciliation, and annual reporting.

Support payroll-related audits by compiling data, system records, and historical pay information as requested.

Maintain confidential digital and physical payroll files per retention requirements

Partner with HR to ensure seamless information flow involving pay changes, benefit enrollment, leave, and compliance.

Support ongoing process improvement to increase payroll cycle efficiency and accuracy.

Perform other duties as assigned to support the Payroll & HR team

Qualifications:

2–3+ years payroll experience or HR/payroll operations role preferred.

Strong understanding of payroll laws, FLSA overtime rules, wage calculations, and tax withholdings.

Proficiency in Microsoft Office Suite – strong spreadsheet ability in Excel required.

Experience using payroll or HRIS platforms (ADP, Paychex, BambooHR etc.).

Strong attention to detail with high accuracy and data integrity.

Strong written and verbal communication skills for employee support.

Ability to maintain confidentiality and handle sensitive information responsibly.

Able to prioritize and work in a fast-paced environment with time-critical deadlines.

Experience with driver pay structures is a plus

Proven experience managing payroll conversions, including system transitions and data validation

Strong understanding of complex payroll items, including bonuses, re-occurring items, commissions, and multi-rate calculations within payroll systems across multi-state and payroll tax account setup. 

Bachelor's degree preferred but equivalent payroll experience will be considered.

Preferred Qualifications:

Prior experience supporting a distributed or multi-entity workforce.

Demonstrated ability to thrive in a high-growth or fast-paced environment.

Familiarity with transportation or logistics industry a plus.

WHAT WE OFFER:

Competitive salary, Paid Time Off, Paid Holidays, and benefits package

Opportunities for career advancement and continued professional development

A dynamic, exciting, and mission-driven work environment

Equal Opportunity Statement:

U.S. Multimodal is an Equal Opportunity Employer and we are committed to fostering a safe and friendly workplace. All qualified individuals are encouraged to apply.

Must be legally authorized to work in the United States. Employment eligibility will be verified through E-Verify, and a background check is required.