Senior Officer, Fund Administration

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.                                                                                           

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

IN THIS ROLE:

As a Senior Officer, Fund Administration you will be responsible for validating corporate secretarial deliverables and ensuring quality standards. In this role, you will perform detailed reviews of corporate documentation and supports complex processes while serving as a technical resource. You will focus on quality assurance and maintaining compliance standards across deliverables.

WHAT YOU WILL DO:

• You will review corporate secretarial documentation and client deliverables and apply regulatory requirements and compliance standards
• You will maintain strong knowledge of client-specific requirements and contribute to process improvement initiatives
• You will provide technical input on corporate secretarial matters and ensure compliance with established procedures
• You will validate complex corporate filings and records and review statutory books and records
• You will document review findings and recommendations and provide technical input on corporate secretarial matters
• You will review operational procedures and contribute to best practices development
• You will support complex transaction analysis and validate compliance with regulatory requirements
• You will carry out payments, including the preparation of the packs, inputting of the payment on various banking platforms together with the maintenance and update of the payment logs
• You will prepare board packs, compiling documents into board intelligence prior to publication to directors
• You will drat first draft minutes and update and upload investor information on client investor portal including the management of static data updates
• You will prepare investor notifications (drawdown notices, capital calls, distribution notices etch) including the preparation of drat investod correpondence and password protecting where applicable prior to final send out by the jersey team
• You will assist with the completion/resolution of action points following the periodic reviews (including 5Series update requests, filling etc)
• You will oversee junior staff and manage task delegation

WHAT WE OFFER 

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Wellbeing:• HMO on Day 1: Covers the Primary member up to two (2) dependents at 100% of the monthly premium. Any additional dependent will be covered by the employee
• Group Life & Accident Insurance Coverage
• Mental Health Access thru partnership with MindNation

• Annual leave: All our employees are entitled to 26 days paid leave, plus all PH public holidays.
• Flexible working: We recognize the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we offer Hybrid (70% WFH – 30% Onsite) **First 60 days candidate will need to render 100% Onsite for Onboarding
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

ABOUT YOU:

• You have a Bachelor’s degree in Business Administration, Legal Management, Chartered Secretary qualification, LL.B (pre-law), Juris Doctor or equivalent paralegal or a related field
• You have a minimum 5 years of relevant experience in corporate secretarial roles
• You have extensive knowledge of relevant corporate and company laws and regulations in the applicable jurisdiction
• You have familiarity with corporate secretarial practices related to funds and special-purpose vehicles
• You have proficiency in using CAS systems or similar corporate secretarial software is a plus

Skills and Key Behaviours:

In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• You have expertise in the review and validation of corporate filings, records, and statutory documentation
• You have knowledge of regulatory compliance and quality assurance standards and in the analysis of complex transactions and ensuring accurate reporting
• You are confident in documenting review findings and contributing to process improvement initiatives
• You have the ability to provide technical guidance on corporate secretarial matters
• You have a strong communication skills, both written and verbal as well as organizational, prioritization, and analytical skills to manage responsibilities effectively
• You have a capability to mentor and provide constructive feedback to team members 
• You have proactiveness and a “can-do” attitude in managing tight deadlines and pressure

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.