Senior Manager, Program Operations (Scientific & Medical Affairs

About PanCAN:

Pancreatic cancer doesn’t stop or slow down, and neither do we.  At the Pancreatic Cancer Action Network (PanCAN), we accelerate critical progress for pancreatic cancer patients.  We take bold action by funding life-saving research, providing personalized patient services free of charge, and creating a community of supporters and volunteers who will stop at nothing to create a world in which all pancreatic cancer patients thrive.  We’re looking for people who, like us, will stop at nothing to make progress for patients. Our work is critical and meaningful, and it changes lives every day. Join us and be a part of it!

THE OPPORTUNITY:

The Sr. Manager, Program Operations, is a critical contributor across the Scientific and Medical Affairs (SMA) department and is responsible for a broad range of duties across PanCAN’s SMA programs related to planning, implementation, program and project management, and reporting.  This role works closely with SMA leadership to ensure successful execution and monitoring of PanCAN’s most critical projects, partnerships, and sponsorships. The Senior Manager serves as the internal liaison for SMA and works cross-functionally to coordinate and execute projects, ensuring understanding and alignment across critical teams such as Patient Services, Development, Business Development, Marketing, Health Data, and Grants. This role provides program and project management support for activities related to grants administration, strategic partnerships, health data, and other PanCAN programs and serves as the lynchpin across SMA for tracking / reporting metrics and annual strategic planning. 

ESSENTIAL FUNCTIONS:

General

Collaborate with SMA leadership to ideate, prioritize, and implement departmental strategies

Facilitate and coordinate the development of SMA’s annual strategic plan and budget

Support coordination of PanCAN’s annual Scientific Summit

Provide administrative assistance to the Chief Scientific and Medical Officer and the Chief Business Officer; may also support other Scientific Medical Affairs leadership as needed

Develop and maintain a consistent and effective meeting management process structure and appropriate cadence (e.g., leadership team, extended leadership team, all hands, governance/sponsor meetings and operations/business reviews)

Facilitate communication of pertinent updates and organizational-wide policies/procedures

Track and report on key metrics of the pancreatic cancer field, including federal funding for research, clinical trials, patient outcomes, and the research community

Coordinate and facilitate outreach to PanCAN’s research community for key meetings, communications, and project management as needed

Coordinate, track and report on PanCAN SMA metrics associated with all PanCAN programs for internal and external use 

Grants Program

Project manage Grants and associated research activities including coordinating receipt of grantee deliverables and disbursement of grant funds, and tracking grantee progress, financial and milestones reports and new grantee paperwork

Create, maintain and execute Grants program policies, Standard Operating Procedures (SOPs), and tracking systems including owning oversight of Grant tracking portal (Proposal Central) and SharePoint site for document management

Coordinate negotiation and execution of grant agreements across internal stakeholders, legal counsel and research institutions

Manage internal coordination on Grants information sharing and operations with Finance, Development, Community Engagement and Marketing

Manage day-to-day tasks related to pre- and post-award grant-cycle administration

Business Development and Partnering

Maintain calendar for critical activities for business development, sponsorship, or partnership opportunities; track and report on key activities, deliverables, and pipeline opportunities

Organize and facilitate team meetings with external stakeholders as needed

Track and follow-up on action items associated with key partnerships as required

Health Data

Facilitate the receipt, review, approval, and execution of Data Use Agreements (DUA) for PanCAN data sharing

Actively track and report on status of DUAs and PanCAN data collaborations

MANAGEMENT RESPONSIBILITIES:

In accordance with applicable company policies/procedures and Federal/State laws, may perform the following supervisory responsibilities:  N/A

Direct reports

N/A

EDUCATION REQUIREMENTS:

Bachelor's Degree (BA/BS) from a 4-year accredited university in a related field or equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities required.

QUALIFICATIONS & REQUIREMENTS: 

The following are the minimum qualifications needed to successfully perform the duties and responsibilities of this position:

Years of experience may vary based on the position, duties, and responsibilities. Preferred years of experience are 5+ years of relevant program management experience in scientific or medical field / industry

Advance proficiency in Microsoft suite (Word, Excel, PowerPoint, and Outlook)

Experience and understanding of academic organizational structures a plus

Experience working for a philanthropy and/or non-profit organization preferred

Fluency of experience in ProposalCentral or other e-grant management systems highly desired

Experience with financial software, such as Vena, and Salesforce CRM preferred

Experience with Altum Dimensions research database and NIH RePORTER highly desired

Strong writing and communication skills

Must be able to work independently, have excellent interpersonal and relationship-building skills, and work productively and successfully in a team

Ability to prioritize tasks, think clearly under pressure, meet tight deadlines, and thrive with minimal supervision in a fast-paced, growing environment

Carry out all responsibilities in an honest, ethical, and professional manner

SALARY RANGE: ($75-90k) PanCAN is committed to providing fair and transparent employee pay.  Our compensation policy and practices integrate years of relative experience, skills, job duties, functions, responsibilities, education, certifications, expertise, PanCAN seniority, position/title, department, market conditions, and merit, and may also include geographic location. Our base salaries range from Entry level to Experienced and max at Expert level. The base pay range included herein is specific and germane to the job/position/opening as described within this announcement. Please note that the posted pay range is provided as a general guideline. Actual compensation offered may differ from the stated range if the posted qualifications are not fully met and will be determined based on relevant experience, skills, and qualifications specific to this role.

The Offer:  To support the people fighting the world’s toughest cancer, we provide our staff with the resources, care, and sparkle to do and be their best in and out of the office. We offer competitive salaries, flexible work arrangements, exceptional time off, and health and welfare benefits creating an extraordinary workplace and culture that our team members highly recommend to friends and colleagues.

Expectations for All Employees:  Support the organization’s mission and goals by exhibiting the following core values:  Deliver Excellence, Service & Gratitude, Accountability, Team, and Sparkle Spirit!  Individuals assigned to this position must be able to work in a fast-paced, deadline-driven environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek management assistance as appropriate.

GENERAL INFORMATION 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all required duties, responsibilities and skills.

Individuals assigned to this position must be able to work in a fast-paced, deadline driven environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek management assistance as appropriate.