Senior HR Operations Specialist

Location: Espoo, Finland
Reports to: Global Head of People Operations
Department: Human Resources
Employment type: Permanent (6 month probation period)
Position: Full-time (37.5 hours / week)

HR Operations: The HR Operations team at ICEYE is a strategic function, shaping the future of work at ICEYE. We drive operational excellence and focus on delivering a great employee experience throughout the entire lifecycle globally. Operating with agility and a user-centric approach, we continuously iterate and refine our processes. By thoughtfully integrating AI, automation, and data, we craft personalized experiences that meet diverse needs, ensure robust compliance, and enable ICEYE to grow and scale effectively while maintaining our people-centric culture globally. We provide core operational services for both the HR team and the entire organization.

Role Overview: As a Senior HR Operations Specialist, you are a key member of our globally distributed HR team, responsible for ensuring a seamless and positive employee experience across the entire employee lifecycle - specially as ICEYE continues to grow and expand globally (we are set to onboard 500 ICEYERs solely this year!) and are in the midst of opening new entities worldwide. Your work extends to all employees globally, regardless of their or your location, driving operational excellence and employee satisfaction. In short, your mission is to ensure that ICEYErs worldwide are happy and engaged so that they can deliver better business results!

Note! We offer relocation assistance for this position.

Responsibilities:

• Serve as a primary point of contact for employees globally via our ticketing system or other dedicated tools, addressing a wide range of HR inquiries and issues related to benefits, policies, and employee lifecycle events, providing timely and accurate responses.
• Maintain accurate and up-to-date employee records in HRIS and other relevant systems, ensuring data integrity, confidentiality, and compliance with global data privacy regulations.
• Identify opportunities to streamline, improve and automate HR processes, leveraging technology and best practices to enhance efficiency, scalability and employee experience whilst remaining compliant with all relevant employment laws and regulations.
• Create and maintain comprehensive documentation for all HR processes and policies.
• Stay abreast of changing employment laws and regulations in all countries of operation to ensure compliance in all HR activities.
• Collaborate closely with relevant internal and external stakeholders within the wider HR team as well as with payroll, legal, IT and other internal departments to ensure a cohesive and integrated employee experience globally.
• Manage third-party HR providers in various countries to address employee needs.
• Actively participate in and/or lead the development, implementation, and communication of HR projects, policies, procedures, and programs in accordance with agreed team priorities.

Requirements:
• Strong knowledge of Finnish labor law combined with a proven track record in a multi-country role, managing both local entities and Employer of Record (EOR) set-up.
• A deep desire and experience to build and develop HR processes and policies from scratch; you don’t wait for a manual—you write it.
• The ability to maintain a long-term view while managing day-to-day tasks, identifying "silent killers" of efficiency (e.g., technical debt or fragmented data) before they impact global scaling or team efficiency.
• A proactive, solution-oriented "no-task-too-small" attitude with the grit to independently navigate ambiguity—whether it’s researching foreign labor laws or solving complex permit issues in jurisdictions where no internal documentation exists.
• Experience leveraging AI and HR tech (e.g., HiBob) to transition from reactive support to proactive, automated employee experiences.
• Comfortable acting as the "1st and 2nd Line of Defence" in a hyper-growth environment, with the emotional intelligence to handle sensitive ER cases and the courage to push back on stakeholders.
• High attention to detail preferably with experience implementing robust checks and balances in an HRIS to ensure global data is audit-ready and scalable for the long term.
• Exceptional communication skills in English and Finnish, with the ability to bridge the gap between global standards and local needs, influencing stakeholders across HR, Payroll, Legal, and IT.

Application Process

• TA screening (30 min)
• Hiring manager Interview (45-60 min)
• Peer Interview (30-60min)
• Interview with SVP Operations (30-60min)

Benefits:
What We Offer at ICEYE

At ICEYE, you will join a diverse and highly engaged team united by the ambition to make the impossible possible. We know that we will succeed only through exceptional people in our team — which is why your growth, wellbeing, and success are a priority.

As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. You will benefit from continuous professional development, training opportunities, and a culture that values collaboration, curiosity, and integrity. ICEYE is a place where your contributions have a visible impact, and where we celebrate success together.

Benefits

• A job that matters in a dynamic Defence Technology and Earth Observation environment with a scale-up approach
• An independent role with a supportive and diverse work environment
• Occupational healthcare, occupational, and accident insurance
• A yearly benefit budget to spend as you wish (i.e. on sport, transport, bike benefit, wellness, lunch, etc.)
• Phone subscription with iPhone of choice
• Relocation support (i.e. flight tickets, accommodation, relocation agency support)
• Time for self-development, research, training, conferences, or certification schemes
• Inspiring and collaborating offices and silent workspaces enable you to focus

• Base salary range for this position is contingent on your experience level, and will be negotiated individually.

Our Commitment to Diversity, Equity, and Inclusion

At ICEYE, we believe that diversity isn't just a buzzword – it's our greatest asset.

We're committed to fostering an inclusive environment where every voice is not only heard but celebrated. We know that diverse perspectives breed innovation and creativity, which is why we actively seek out individuals from all walks of life, backgrounds, and experiences.

Whatever your background, we want you to bring your authentic self to the table. Join us and be part of a team where differences are not only embraced but cherished, because together, we're stronger.

We welcome applications from people of all backgrounds, including those who may need workplace adjustments. If you require any specific accommodations or assistance during the recruitment process for any reason, please let us know.

Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com.