Senior Experiential Producer

About VML

VML is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. The agency is recognized by the Forrester Wave™ Reports, as a Leader among Marketing Creative and Content Service Providers, Commerce Services, Global Digital Experience Services, Global Marketing Services and, most recently, Marketing Measurement & Optimization. In addition, VML’s specialist health network, VML Health, is one of the world’s largest and most awarded health agencies. VML’s global network is powered by 26,000 talented people across 55+ markets, with principal offices in Kansas City, New York, Detroit, London, São Paulo, Shanghai, Singapore, and Sydney.

VML is a WPP agency (NYSE: WPP). For more information, please visit  www.vml.com, and follow along on Instagram, LinkedIn, and X.

YOUR ROLE IN A NUTSHELL

The Senior Experiential Producer is responsible for managing all production for VML Commerce experiential projects. They will work cross functionally to ensure each event runs smoothly, is an excellent expression of the agency and the brand.

Client and project management are central to this position as the Senior Producer drives the project and process. This role will manage - teams consisting of production freelance and full-time producers and coordinators.

KEY RESPONSIBILITIES

• Managing and executing multi-channel experiential projects.

• Developing a detailed plan of action, seeing it through completion, and ensuring the project runs smoothly during all phases.

• Working cross-functionally to ensure all deliverables and deadlines are identified and managed day-to-day in order to successfully meet expectations and project goals.

• Managing production team members, including delegating individual responsibilities, and setting deadlines and deliverables.

• Translating creative ideas into project plans, vendor timelines, and deliverables.

• Ensuring that integrated event solutions are innovative and strategically relevant, building brand equity and delivering results for the client.

• Overseeing the creation and maintenance of critical project tracking and documentation.

• Developing and managing budgets, reconciling budgets post-event; handling vendor contract and fee negotiations, and ensuring billing and invoicing terms and processes are met.

• Managing onsite teams to ensure seamless installation and execution.

• Ability to travel as we produce projects and events across the country.

• Developing and building client relationships; managing client expectations

• Develop project documentation including deliverable timelines, production schedules, run of show, etc., and management thereof.

• Sourcing venues and vendors and negotiating contracts with venues and vendors.

• Liaising with in-house Creative and Account Management to reach client goals for each project.

• Liaising with in-house Livestream, Digital, and Content teams on hybrid projects.

• Experience with obtaining City permits as necessary and knowledge of permitting procedures across the country.

• Managing client relationships on production-related issues, as well as managing client needs and expectations.

• Experience working with demanding clients.

REQUIRED EXPERIENCE/SKILLS/CAPABILITIES

• Proven track record developing and managing large, complex projects/teams.

• Excellent oral/written communication, analytical and interpersonal skills to effectively work with all levels within the organization in addition to clients, partners, and vendors partners.

• Experience developing and managing seven-figure budgets.

• Fluent in Google Suite and Excel, previous experience with Spectra financial system is a plus,

• but not required.

• A positive team player and leader who fosters collaboration and comes with a solution-

• oriented mindset

• Has experience managing multiple clients and projects simultaneously

• Is a proactive, thoughtful, and strategic thinker

• Thrives in a fast-paced environment, is resourceful, self-motivated, extremely organized and detail-oriented.

• Has excellent communication and presentation skills.

• Delivers unsurpassed client and customer service.

• Has excellent prioritization skills and the ability to change/shift focus with ease.

• Has a broad network of contacts in the experiential marketing and production industries,

• Including vendor partner resources and local relationships across the country.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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