Senior Executive Assistant to the CEO

At Syncro, our Vision is a world where all businesses thrive on enterprise-grade digital platforms - empowering them to compete, innovate and grow without limits. We're on the lookout for collaborative individuals with diverse perspectives willing to bring their authentic selves to a culture that prioritizes the employee and customer experiences. As a remote-first software company, we are relentlessly focused on living our core values. Please take a moment to reflect on whether you resonate with our company's core values and culture. If you believe you're ready to embark on a journey of delivering incredible customer experiences as a part of the Syncro team, then dive into the job details below!

Core Values: At Syncro we believe that companies with a strong, collaborative and inclusive culture perform better and provide a great working environment.

• Be Customer Obsessed: Prioritize our customer’s success and drive value for them

• Innovate with Agility: Adapt, experiment and take risks

• Deliver Results: Operate with urgency, focus and accountability

• Collaborate Openly: Inclusivity of people, ideas and information

• Operate with Integrity: Do the right thing through transparency and fairness

• Celebrates the Wins: Illuminate accomplishments and recognize one another

Benefits Quick Overview:

• Pay Range: $124,000 - $165,000 (based on experience, targeting $150,000)

• Remote first: We are the PIONEERS of “work from home” - remote work is all we have ever done and we do it well! Our team members are all over the globe working from home and striking an awesome balance in their lives.

• Equity Appreciation Program: Syncro offers an equity program that everyone participates in

• Unlimited PTO: With a 2 week annual minimum, Syncro wants you to take time when you need it.

• 401k Plan: A hassle free plan with a 2.5% company match of your annual salary.

• Health Insurance: Syncro covers 95% of the monthly premiums for you and your dependents. Plus our plans have extremely low deductibles and out of pocket costs that don't sacrifice great coverage for you or your family anywhere in the US.

• Parental Leave: Up to 6 weeks paid parental leave so you can focus on the new addition to your family

• And more!: Ask us about our other benefits like Pet Insurance, Flexible Spending Accounts, 100% employer paid Short Term Disability, and Ultra-Remote Work.

The Opportunity: The Senior Executive Assistant is responsible for the day-to-day administrative operational activities of the Chief Executive Officer with additional responsibilities managing events and projects for various executive team members. Reporting to the Chief Executive Officer, the Sr. Executive Assistant is an expert multi-tasker who is adept at handling complex tasks in a fast-paced virtual environment. You will be working 100% remotely.

What You’ll Be Doing:

• Coordination of executive and company travel needs to include flight and lodging arrangements, vendor coordination, expense and budget tracking, agenda and meeting content support, and various other “off-site” needs.

• Responsible for spend management for CEO to include expense tracking, vendor spend tracking and cost optimization for larger, coordinated expenses.

• Coordination of customer correspondence and communication in partnership with our Executive Team members (examples of this are fielding/routing customer emails and phone calls, diligent and timely customer follow up, and interaction with our Customer/Partner Advisory Council).

• Responsible for operational and administrative support for the CEO, on the day-to-day operations of the business (examples include calendar management, meeting minutes and follow up, outside vendor correspondence, reporting, board of director correspondence, and more).

• Manage and report on Key Performance Indicators for the business

• Gather and format data for weekly, monthly, and/or quarterly scorecards

• Report departmental data as needed to our investors

• Observe, review and analyze processes to identify inefficiencies and areas where improvements can be made, and make appropriate recommendations

• Special projects as needed or assigned; travel occasional/minimal

Must have skills:

• 10+ years of experience supporting the CEO, President and other C-level executives

• Experience working in a software or high-tech company

• Experience managing complex travel, organizing company meetings and events, and managing budgets

• Must have experience working in a remote environment

• Must have the ability to anticipate needs, staying 3 steps ahead at all times, while taking initiative in a fast paced environment

• Above average administrative technical skills with a deep understanding of business tools to include, but is not limited to, the following:

• G-Suite

• Slack

• Calendar integration

• MS Office

• AI Tools (Claude, Gemini, ChatGPT)

• Excellent time management, prioritization, and organizational skills

• Experience managing logistics, tracking projects and collaborating with multiple teams and leaders

• Must have flexibility to respond after normal business hours

• Must be located in eastern time zone

• Direct and decisive communication style, both oral and written

• Proven ability to operate with discretion and handle confidential information

• Ability to successfully navigate ambiguity in a fully remote environment

Interview Process: At Syncro we believe in transparency and providing candidates with as much information as possible so you can make an informed decision during your job search. Below are the steps of the interview process you can expect:

• Preliminary Zoom Screen w/ HR, 30m

• Interview with Chief People Officer, 1 hour

• Interview with CEO, 45m

• eTeam Interview, 45m (x2)

We value the opportunity to meet our potential team members face-to-face; therefore, a live, in-person interview is a required final step before an offer is extended. Please note that this will include travel at Syncro's expense to do so. To ensure the integrity of our team, all successful candidates will also undergo a thorough background and identity screening during the onboarding process.

AI Usage Policy for Interviews:

We encourage candidates to use AI tools to help prepare for interviews, whether that means practicing responses, researching our company, or refining your resume. That said, during live interviews, we expect all answers and interactions to come directly from you without real-time help from AI or other tools. We are not looking for perfect answers. We are looking for honest insights, real experiences, and genuine communication so we can fairly and accurately get to know you.

Company Details: If you’re curious about learning more about Syncro, read on and visit the links below.

Syncro is a B2B SaaS company with a highly collaborative and creative team serving the Managed Services Provider (MSP) industry. Picture an MSP as a company’s outsourced IT department - our platform empowers them with the tools and automation they need to run their businesses and supercharge their client services. Our goal is to empower our customers (we call them partners) to thrive through operational excellence. We're all about making it happen together!

To see more about our product, and what it’s like to work here at Syncro, check us out online:

• Website: www.syncromsp.com

• Glassdoor: https://www.glassdoor.com/Overview/Working-at-Syncro-EI_IE4650167.11,17.htm

• LinkedIn: https://www.linkedin.com/company/syncromsp/mycompany/

• Life at Syncro Instagram: https://www.instagram.com/lifeatsyncro/

Syncro is an equal opportunity employer. We are committed to creating an inclusive environment where all employees can thrive and do their best work, free from discrimination and harassment.