Senior Executive Assistant to CEO

Executive Assistant to CEO @ Revi

The Revi Mission 🚀

Brick and mortar is not dead but drastically changing, and Revi is leading that change into the future. 31 years ago, Web 1.0 started, and it gave people the ability to click hyperlinks and read text. When Web 2.0 came about 10 years later, it revolutionized the world. It allowed people to do things like buy, ship, mail, shop, and more.
In the past, doing these things was only reserved for an in-person physical experience, but they can now be done online. That one technological advancement, though simple, changed the world. Now, the internet is so robust that there are things you can do online that you cannot do in a physical location. This is the next great shift in the market that Revi is calling Web 3.0.
Companies are now trying to bring this digital experience into physical stores in their own siloed ecosystems. For example, Uber brings a simplified way to interact with cabs in the physical world, Bonobos brings a simplified way to interact with their physical retail stores, and the Amazon Go store simplifies purchasing in its physical stores. Revi is looking to bring this way of iterating with physical locations to all consumers, no matter what physical store you walk into.
Revi offers businesses an in-store digital platform that allows businesses to build long-lasting relationships with their customers and allows consumers to interact with any business they walk into digitally. Our product is a beautifully designed in-store self-ordering system where consumers can buy, pay, get rewards, and much more. The data collected is leveraged to improve the ordering experience and attract new consumers. With a fresh round of funding in the bank from top Silicon Valley seed investors, we are ready to pursue a multi-billion-dollar opportunity.

The Revi Role 👩‍💻 👨🏾‍💻

This position is in person full-time in our San Francisco CA headquarters.

Revi is looking for a strategic executive assistant to serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The ideal candidate is effective at not just managing calendars and emails, but also understanding what a CEO needs on any given day and being three steps ahead of him. The focus of the role is to make the CEO as efficient as possible each day. The Executive Assistant will be the CEO’s shadow, attend meetings, take notes, make sure that any action items are executed post-meeting, keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately. The Executive Assistant must work effectively with executive staff, easily steer through changes, and doesn’t shy away from ambiguity. As the right-hand support to our CEO, your approachable nature will be integral in fostering a positive company culture. We anticipate this role to be 85% business-related tasks with 15% (or less) personal tasks directly related to the CEO and him staying efficient and effective. If you thrive in fast-paced environments and value collaboration, this is the opportunity to contribute significantly to our success.

What You’ll Do: 👷🏾‍♂️

-Provide high-level administrative and strategic support to the CEO, proactively planning two steps ahead.
-Demonstrate expertise in liaising between the CEO, the executive team, and departments ensuring alignment and clear understanding across all levels.
-Serve as the gatekeeper for the CEO's schedule. This includes coordinating meetings with internal & external stakeholders based on their priorities, creating & managing travel arrangements, and ensuring every minute of the CEO’s time is used efficiently.
-Develop, implement, and execute projects within the executive’s area of responsibility, identifying resources and managing projects to completion.
-Determine appropriate matters to elevate or not to elevate to the executive for action. Otherwise, delegate to the appropriate support function or act on behalf of the executive to address.
-Filter which issues can be solved independently vs those that need executive attention. Proven ability to think and act independently and with a high degree of professionalism and confidentiality.
-Be comfortable with a high level of ambiguity and receive minimal direction. Consistently works on complex assignments requiring independent action and a high degree of confidence.
-Will provide supervision and guidance to the admin support team.
-Manage department budgets and associated processes.
-Be keen on company operations, policies, and procedures. Handles details that are highly confidential and critical. Maintains high-level information of a sensitive nature inside and outside the company.
-Ensure that the CEO is where he needs to be when he needs to be there in an ever-changing environment. He will have on-site meetings, off-site meetings, and virtual meetings.
-Being a sharp negotiator and business-minded; Ability to be objective & effectively negotiate with clients, vendors, suppliers, and even team members.
-Perform a broad range of administrative tasks for the CEO, adapting to emerging needs and situations with flexibility. Undertake ad-hoc and/or personal tasks as they arise.

Your Impact in this role means you are a: 💥

-Strategic Partner: Work closely with the CEO, not just to keep their day-to-day organized with calendar management, but to think ahead and ensure you don't lose the strategy of the big picture. Anticipating the needs of the CEO is key to this role.
-Communication Master: You'll be the linchpin for communications across departments, ensuring messages are sent, received, and understood. Whether crafting updates for the whole company or facilitating crucial conversations, your role is to keep everyone on the same page. Change
-Change Agent: As our company evolves, so do our processes and strategies. We need someone comfortable with change who can help manage transitions across departments smoothly and effectively. You should be able to navigate the dynamics of a growing company and facilitate communication strategies that will help others do the same.
-Project & Stakeholder Management: You will take detailed notes during meetings, follow up on action items, and hold stakeholders accountable. You will also assist in project management as needed, guiding projects to completion with a focus on clear outcomes and efficiency.
-Event Planning & Project Management: You will be key player in planning and executing our annual one-of-a-kind tech conference, Innovation Night, partnering with the CEO, Workplace Specialist, and marketing department to plan, create, and deliver unforgettable events.
-Operational Optimization: Constantly seek out and identify areas for process improvement, refining operational and administrative workflows to enhance efficiency and streamline operations across the board.
-Meeting Logistics: Manage logistics for CEO’s meetings on an as-needed basis, including catering if needed, A/V setup, communication, and ensuring each meeting is flawlessly executed.
-Culture Leader: Promote our company culture actively and act as an arm of the leadership team.
-Personal Tasks: Beyond the professional scope, you’ll also sometimes tackle personal tasks for the CEO.

What we expect you’ll bring to the role: 😎

- Based in the San Francisco/ Bay Area.
- 7+ years of experience as an executive assistant, with a strong background in A, B, or C-seed stage tech startup environments.
- 3+ years of experience working as an executive assistant for C-Suite (preferably CEO).
- Forward-thinking - executing things the CEO needs before he knows he needs it
- High energy Proactive mindset.
- Strong under pressure (unbreakable will) and thrives in a dynamic environment with a high degree of ambiguity.
- Emotionally Intelligent: Skilled in navigating interpersonal dynamics and resolving gray-area situations with confidence and ease. (Cool, calm, and collected)
- Strong Microsoft/Google Office skills are a must (particularly in Excel/Google Sheets where complicated formulas will be used extensively and Powerpoint/ Google Slides where presentation decks will need to be created).
- Ability to problem solve independently and through strong partnerships with business partners across Revi.
-This position requires periodic availability outside of regular working hours to promptly address unforeseen situations and critical matters as they arise, ensuring seamless support to the organization's operations.
- Excellent verbal and written communication skills.
- Ability to communicate and build partnerships with all levels of management.
- Attention to detail, strong time management, and a self-starter attitude are key skills for success in this role.
- Extremely organized to maintain accurate information when handling multiple high-priority projects simultaneously.
- Confidentiality is a must; Discreet and Trustworthy: Handling tasks with the utmost discretion and integrity.

Ideal candidates agree with the following: 💭
- Nothing is impossible.
- The key factor is more resourcefulness not just more resources.
- Hard things bring out greatness.
- The job of an EA is to be in the mind of the CEO before the CEO has time to think it.

Our Values
❤️ Heart - A team that is passionate about what they do, with a heart of giving
🔨 Impact - Being a versatile team player with an innovative mind and a firm backbone to make an impact on everything they touch.
🏆 Excellence - A team committed to excellence in all we do, with integrity and supreme service.

Perks and Benefits of Joining the Revi Team
- Equity package
- Competitive salary, bonus
- Professional development
- Excellent and comprehensive health plans (Medical, dental, vision, etc.)
- Unlimited PTO
- Organized volunteer events to give back to our community
- Off-sites, events, happy hours
- Salary 100k-140k