Senior Executive Assistant

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

Reporting to the Chief of Staff, this role provides strategic and administrative support to Auth0 Engineering’s executive leadership. You'll work closely with both the Chief Technology Officer (CTO) and Chief of Staff to enable efficient operations, seamless communication, and effective prioritization.

The right person is proactive, organized, adaptable, and comfortable operating in a fast-paced environment. The ideal candidate has experience supporting multiple C-level executives and thrives in a collaborative, high-growth setting.

Location: This is an in-office role based in San Francisco, requiring regular on-site presence several days per week.

What you’ll be doing

• Partner closely with the CTO and Chief of Staff on executive operations, priorities, and communications.

• Manage complex executive calendars, including scheduling, travel coordination (domestic and international), and expense processing.

• Prepare materials, agendas, and briefings for executive meetings and events.

• Build and maintain strong relationships with internal and external stakeholders, including customers, partners, board members, and investors.

• Manage executive contacts; understanding key relationships, priorities, and follow-ups.

• Handle incoming requests with sound judgment, discretion, and professionalism.

• Plan and execute team events, socials, and off-sites that strengthen connection and culture.

• Work cross-functionally to ensure clear and efficient communication between teams.

• Occasionally travel with executives to provide on-site support during meetings or events.

What you’ll bring to the role

• 8+ years of experience supporting C-level executives, preferably in a fast-paced technology environment.

• Proven ability to manage multiple executives and competing priorities with accuracy and composure.

• Extensive experience organizing complex schedules and logistics, often across multiple time zones.

• Exceptional time management, organization, and attention to detail.

• Strong written and verbal communication skills, with the ability to represent executives professionally.

• Demonstrated discretion and judgment in handling highly confidential information.

• Proficiency with modern collaboration and productivity tools (e.g., Google Workspace, Slack, Confluence, Workday).

• Ability to anticipate needs, think several steps ahead, and operate with a high degree of autonomy.

• Positive energy, adaptability, and a team-oriented approach.

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Below is the annual base salary range for candidates located in San Francisco Bay Area. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in the San Francisco Bay area is between:
$126,000—$190,000 USD

What you can look forward to as a Full-Time Okta employee!

• Amazing Benefits

• Making Social Impact

• Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Some roles may require travel to one of our office locations for in-person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.