Senior Executive Assistant

Who are we?

At Newcode.ai, we’re transforming how organizations harness AI in the real world—fast. In just months, we’ve grown from vision to reality, building products our clients love. As a part of our collaborative, high-growth team, you’ll have the rare opportunity to work side-by-side with visionary founders at the cutting edge of AI and innovation.

We foster a culture of trust, inclusivity, and excellence. If you thrive in dynamic settings, a high-paced work envrionment, and want to be immersed in the world of AI and startups, Newcode.ai is the place for you.

Who are we looking for?

Newcode.ai is seeking a driven, emotionally intelligent, and capable Executive Assistant to our CEO. You’ll play a key role in daily operations, strategic initiatives, and team coordination—while building a foundation for growth into more senior roles down the line.

This role is not conventional admin support, but a role which will embrace a range of different tasks. We need you who are ready to roll up your sleeves, buckle up and take on whatever challenge comes your way, all with a calm head and the ability to prioritize accordingly.

Confidentiality, trust, and emotional maturity are critical.

Requirements:
Organizational Support

• Provide dedicated support to the CEO, managing sensitive professional details with absolute discretion and integrity.
• Proactively manage complex calendars, meetings, events, and travel logistics, ensuring seamless organization and follow-through.
• Lead and coordinate daily errands, household management, payments, and logistics to streamline the CEO´s work.

Strategic & Project Initiatives

• Partner in strategic planning and business development activities across our portfolio of AI initiatives and ventures.
• Timeline management, and follow-ups for ongoing and ad-hoc projects, ensuring timely progress and successful completion.
• Track progress and maintain momentum on key deliverables and goals.

Communication & Collaboration

• Act as the CEO´s communication gatekeeper: manage emails, calls, messages, and social media DMs—filtering, prioritizing, and ensuring timely responses.
• Draft and review correspondence, prepare agendas, take minutes, and coordinate action items.
• Build strong internal and external relationships, representing the company´s vision and values with confidence and professionalism.

What You Bring

• Exceptional communication and interpersonal skills—a trusted relationship builder with high EQ.
• Strategic thinker & self-starter—plan, prioritize, and execute with autonomy and purpose.
• Kind, calm, and confident—thrive under pressure, model discretion, and professionalism.
• Obsessive attention to detail—excel at organization and project management.
• Technologically fluent—skilled with G Suite, Microsoft 365, CRMs, project management tools, and AI systems.
• Goal-driven and resilient—adaptable to shifting priorities; flexible to work outside 9-5 when needed.
• Fluent in written and verbal English.
• Long-term, US/EU time zone availability.

Nice to Have

• Prior experience as a personal or executive assistant, especially supporting founders or leaders in startups or fast-paced environments.
• Exposure to AI, SaaS, or tech industries; basic understanding of AI/ML concepts.
• Experience coordinating internationally, or with high-profile communications.
• Familiarity with marketing, brand management, or PR tools/platforms.

Benefits:
Why You’ll Love Working with Us

• Culture of excellence and trust: We reward initiative, respect, integrity, and teamwork.
• Massive learning opportunity: Unparalleled exposure to AI, startups, and high-level strategic work.
• Leadership and impact: Step into leadership and own outcomes early in your journey.
• Global, inclusive team: Collaborate across borders and backgrounds.
• Support for your whole self: Competitive compensation, optional benefits, paid breakfast, lunch and dinner on-site in our Oslo office.

At Newcode.ai, you don’t just see the future—you help create it.
Ready to shape what’s next? Apply today and join us in building a smarter, more efficient world powered by AI.