Senior Executive Assistant

Job Title: Senior Executive Assistant

Job Type: Full-Time, remote

Salary: $1,800 – $2,200/month (negotiable based on experience)

Location: LATAM

About the Company

We are a growing real estate company with multiple locations, focused on scaling operations and improving administrative efficiency. The leadership values trust, collaboration, and strategic growth while maintaining a fast-paced, high-performance culture.

About the Role

We are seeking a proactive Senior Executive Assistant to manage administrative operations and support high-level projects. This role is critical for ensuring initiatives move from concept to completion smoothly. The ideal candidate is highly organized, detail-oriented, and able to take ownership of projects with minimal supervision.

Key Responsibilities

• Manage executive calendar, email correspondence, and general administrative tasks

• Convert ideas and concepts into actionable plans, checklists, and timelines

• Take ownership of projects from ideation to execution

• Create and maintain comprehensive onboarding checklists and documentation systems

• Handle follow-ups and ensure continuity on ongoing initiatives

• Manage multiple priorities in a fast-paced, multifaceted business environment

• Support scaling operations by identifying when additional resources or processes are needed

• Ensure smooth handoffs and continuity across tasks and projects

Required Qualifications

• Fluent in English (written and verbal)

• Proven experience as an Executive Assistant, Operations Coordinator, or similar operational role

• Strong organizational and project management skills

• Proactive problem-solver who takes initiative without constant direction

• Detail-oriented with ability to create systems, processes, and checklists

• Reliable, self-motivated, and trustworthy

• Comfortable working asynchronously across time zones

• Excellent written and verbal communication skills

Preferred Qualifications / Standout Signals

• Ability to take a rough idea or concept and independently develop a structured plan with actionable next steps

• Demonstrates ownership mentality: drives initiatives forward rather than just acknowledging them

• Experience creating and maintaining systematic checklists to enable seamless handoffs

• Ability to think strategically while managing day-to-day operations

Work Style & Culture Fit

• Collaborative, fast-paced, and direct communication style

• Values trust, reliability, and transparency above all

• Prefers proactive communication and initiative over seeking constant permission